8133 - Amendment 1 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
Not Applicable
Airport Master Plan
Christina Dormady
RFQ 8133
DECEMBER 12, 2023
JULY 26, 2028
23-2350
8133 PSA – Amendment #1 Page 1 of 2
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND COFFMAN ASSOCIATES, INC.
PSA 8133
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FIRST AMENDMENT TO CONTRACT 8133 (“Amendment”) by and
between the City of Denton, Texas (“City”) and COFFMAN ASSOCIATES, INC.
(“Consultant”); to that certain contract executed on July 26, 2023, in the original not-to-
exceed amount of $15,000 (the “Agreement”); for services related to Airport Master
Planning Services.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $71,250 with this Amendment for an aggregate not-to-exceed
amount of $86,250; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Airport Master Planning Services, are hereby authorized to be performed by
Consultant. For and in consideration of the additional services to be performed by
Consultant, the City agrees to pay, based on the cost estimate detail attached as
Exhibit “A.
2. This Amendment modifies the Agreement amount to provide an additional $71,250
for the additional services with a revised aggregate not to exceed total of $86,250.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
8133 PSA – Amendment #1 Page 2 of 2
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_________________________________
ATTEST:
JESUS SALAZAR, INTERIM CITY
SECRETARY
By:
_________________________________
“CONSULTANT”
COFFMAN ASSOCIATES, INC.
By:
_________________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
By:
_________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
Ryan Adams
Interim Airport Director
Denton Municipal Airport
12/12/2023
PROPOSAL
City of Denton and Coffman Associates, Denton Enterprise Airport (11/08/2023) 1 Proposal from Aviation Management Consulting Group
Client: City of Denton Coffman Associates
215 East McKinney 12920 Metcalf Avenue, Suite 200 Denton, Texas 76201 Overland Park, Kansas 66213
Contact: Chase Patterson, C.M., ACE Eric Pfeifer, C.M., LEED, Principal
Location: Denton Enterprise Airport (Airport)
Services: Revenue Enhancement
Scope: Aviation Management Consulting Group (AMCG) will provide the scope of services outlined in the following elements:
Element 1: AMCG proposes to conduct an Airport Financial Allocation Analysis to
allocate and analyze the Airport’s operating revenues and expenses and non-operating sources and uses of funds by the Airport’s primary functional areas and revenue streams (e.g., airside, aviation real estate, and non-aviation real estate).
The Analysis will assist the Airport’s policymakers, management, and staff in the identification of the primary functional areas and revenue streams where the Airport’s operating revenues and sources of funds need to be enhanced and
operating expenses and uses of funds need to be managed to fulfill the City’s FAA airport sponsor assurance obligation to “make the airport as self-sustaining as possible under the circumstances existing…” at the Airport.
Element 2: AMCG proposes to conduct an Aeronautical Fee Study to recommend aeronautical fees to help recover the operating expenses and non-operating sources of funds (e.g., non-AIP or other grant funds) that have been and are anticipated to be incurred by the City relating to the planning, development, operation, and management of the Airport. It is important to note that AMCG believes aeronautical fees should be cost-recovery based – not market based (like rents).
Element 3: AMCG proposes to analyze the Revenue Generation of the Airport to
the City of Denton. AMCG anticipates this analysis will include an analysis of total direct airport employment (City and commercial operators) and tax revenue (e.g., property taxes, sales tax, etc.). Based on the analysis, AMCG will convey the total direct financial contribution to the City.
The proposed work plans are provided in Attachment A.
Fees: Based on the proposed scope of services, proposed work plans, and AMCG’s
experience with similar projects, the services can be provided for the following fees (by element).
Elements Budget
Element 1: Airport Financial Allocation Analysis $31,500 Element 2: Aeronautical Fee Study $22,750 Total $54,250 Element 3: Revenue Generation Hourly
Element 3 would be provided on an hourly basis in accordance with AMCG’s Regular Hourly Fee Schedule (outlined below). AMCG anticipates most of the
effort to be conducted at the Managing Consultant and Senior Aviation Consultant level not to exceed 50 hours.
EXHIBIT A
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
PROPOSAL
City of Denton and Coffman Associates, Denton Enterprise Airport (11/08/2023) 2 Proposal from Aviation Management Consulting Group
AMCG’s 2023 Hourly Fee Schedule Position Hourly Billing Rate Managing Principal $340 Managing Consultant $280 Senior Aviation Consultant $245 Aviation Consultant $230 Associate Aviation Consultant $215 Managing Analyst $190 Senior Aviation Analyst $175 Aviation Analyst $160 Staff $90
Expenses: An expense allocation of $3,250 is included in the Fee for Element 1 and Element 2 to cover the direct (project-related) expenses for the proposed scope of services
and work plans. The expense allocation includes one site visit that will consist of two people for a maximum of one and one-half days on-site which will include necessary meetings for Element 3. Any direct (project-related) expenses incurred by the AMCG team in excess of the expense allocation would be reimbursed to the AMCG team (at cost without mark-up).
Direct (project-related) expenses include air and ground transportation, lodging, subsistence, and costs for outside services (e.g., overnight or courier service, copying, printing, and document production/duplication, etc.).
Schedule: Notwithstanding circumstances beyond the AMCG team’s control and based on the
AMCG team’s experience with similar projects, the proposed scope of services and work plan can be completed within 12 weeks from the site visit date.
Other: This proposal is valid through December 29, 2023, and is subject to change
thereafter including, but not limited to, withdrawal in whole or in part. Fees and expenses (and completion of the project in accordance with the schedule) are dependent on the: (1) quality, composition, and timeliness of the information provided to/obtained by the AMCG team and (2) the time required by the City, its representatives, or others to review draft work products and/or provide comments.
A signed Project Authorization Agreement will be required to commence work on the project.
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
ATTACHMENT A – WORK PLANS
City of Denton and Coffman Associates, Denton Enterprise Airport (11/08/2023) 3 Proposal from Aviation Management Consulting Group
Element 1: Airport Financial Allocation Analysis
The Airport Financial Allocation Analysis will allocate and analyze the Airport’s operating revenues and expenses and non-operating sources and uses of funds by the Airport’s primary functional areas and revenue streams (i.e., airside, aviation real estate, and non-aviation real estate). The Analysis will assist the Airport’s policymakers, management, and staff in the identification of the primary functional areas and revenue streams where the Airport’s operating revenues and sources of funds need to be enhanced and operating expenses and uses of funds need to be managed to fulfill the City’s FAA airport sponsor assurance obligation to “make the airport as self-sustaining as possible under the circumstances…” existing at the Airport.
TASK 1: INITIALIZATION MEETING
Conduct a working session (by web-based meeting software) with the Airport management to (1) initialize the project; (2) discuss the Work Plan; (3) discuss information request (Task 2); (4)
identify the Airport’s primary functional areas and revenue streams; and (5) discuss any questions related to the allocation process.
TASK 2: INFORMATION COLLECTION
Relevant and pertinent information, data, and documentation on the operational statistics (i.e., aircraft operations, based aircraft, fuel volumes, square footages, employees, etc.) and financial statements for the last three fiscal years (i.e., balance sheets, income statements, depreciation schedules, etc.) will be compiled by Airport management. AMCG will provide a written information request to Airport management to help facilitate this process.
TASK 3: ALLOCATE AIRPORT FINANCIALS
Allocate all Airport operating revenues and expenses and non-operating sources and uses of funds by the Airport’s primary functional areas and revenue streams identified during Task 1.
Based on the findings, identify which primary functional areas need to be enhanced or managed to make the Airport as self-sustaining as possible and develop recommendations for resolving identified deficiencies. Recommendations may include airside enhancements (e.g., Aeronautical
Fee Study) or real estate enhancements (e.g., development fees, RFQ/RFP strategies, asset transitions, non-aeronautical development, etc.).
TASK 4: DRAFT ALLOCATION SPREADSHEETS
Draft the financial allocation spreadsheets and provide to Airport management for review.
TASK 5: WORKING SESSION – DRAFT ALLOCATION SPREADSHEETS
Conduct a working session with Airport management to review first draft spreadsheets and provide
comments, identify questions, and make recommendations.
TASK 6: DRAFT AIRPORT FINANCIAL ALLOCATION ANALYSIS
Draft Airport Financial Allocation Analysis based on comments provided, questions identified, and recommendations made during Task 5.
TASK 7: WORKING SESSION – DRAFT AIRPORT FINANCIAL ALLOCATION ANALYSIS
Conduct a working session with Airport management to review the draft Airport Financial
Allocation Analysis and provide comments, identify questions, and make recommendations.
TASK 8: FINAL AIRPORT FINANCIAL ALLOCATION ANALYSIS
Revise and finalize the Airport Financial Allocation Analysis based on the comments provided, questions identified, and recommendations made during Task 7.
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
ATTACHMENT A – WORK PLANS
City of Denton and Coffman Associates, Denton Enterprise Airport (11/08/2023) 4 Proposal from Aviation Management Consulting Group
Element 2: Aeronautical Fee Study
Under Phase I, AMCG will (1) review the current aeronautical fee program for the Airport, (2) the methodologies currently being utilized to establish the aeronautical fees and the basis (or the unit measure) currently being deployed for charging aeronautical fees, and (3) identify current industry practices for establishing aeronautical fees including summarizing the types of aeronautical fees generally being charged, the methodologies generally being utilized, and the measures generally being deployed in the industry. AMCG anticipates the aeronautical fees analyzed would include fuel flowage fees, throughput fees, transient aircraft handling fees, landing fees, aircraft parking fees, based aircraft fees, percentage of gross receipts (including percentage of hangar fee),
aeronautical permit fees (including independent operators), and airport access fees.
Under Phase II, once the types of aeronautical fees, the methodologies, and the basis for charging have been selected by Airport management, AMCG would conduct a cost recovery financial
analysis of the Airport’s operating expenses and non-operating sources of funds and calculate aeronautical fees (dollar amounts for each fee) for the Airport.
To accomplish the proposed scope of services for an Aeronautical Fee Study (Study), AMCG
would complete the following tasks:
TASK 1: INITIALIZATION MEETING
Conduct a working session (by web-based meeting software) with Airport management to (1) initialize the project; (2) discuss the Work Plan; (3) discuss information request (Task 2); (4) identify all existing, desired, and non-desired Airport fees; and (5) discuss any questions related to the fee study process.
TASK 2: INFORMATION COLLECTION
Relevant and pertinent information, data, and documentation on the community, market, Airport, aviation businesses, non-commercial aeronautical entities, and non-aeronautical entities located at the Airport will be compiled by Airport management. AMCG will provide a written information request to Airport management to help facilitate this process.
Review current fee program for the Airport, including the types of fees currently being charged at the Airport, the methodologies currently being utilized to establish the fees, and the basis (or the unit measure) currently being deployed for charging fees.
Identify current industry practices for establishing fees including summarizing the types of fees generally being charged, the methodologies generally being utilized, and the measures generally being deployed in the industry.
TASK 3: SITE VISIT
AMCG will conduct a site visit to include: (1) meeting with Airport management and City personnel, (2) a tour of the Airport, and (3) meetings with select stakeholders (i.e., representatives of the aviation businesses, non-commercial aeronautical entities, and/or non-aeronautical entities) – as determined by Airport management or City personnel working in collaboration with the team and based on available budget and schedule.
TASK 4: COMPARABLE AND COMPETITIVE AIRPORTS IDENTIFICATION
Identify comparable and competitive airports based on the Airport profile and provide for Airport management review and concurrence.
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
ATTACHMENT A – WORK PLANS
City of Denton and Coffman Associates, Denton Enterprise Airport (11/08/2023) 5 Proposal from Aviation Management Consulting Group
TASK 5: WORKING SESSION – COMPARABLE AND COMPETITIVE AIRPORTS REVIEW
Conduct a working session (by web-based meeting software) with Airport management to review and discuss preliminary list of airports identified in Task 4.
TASK 6: AIRPORT FEE COMPARATIVE ANALYSIS DEVELOPMENT AND REVIEW
Develop and provide an airport fee comparative analysis that will include (1) the identification of current industry practices for establishing aeronautical fees including summarizing the types of fees typically being charged in the industry, the methodologies typically being utilized in the industry to establish fees, and the basis typically being deployed in the industry for charging fees and (2) the comparison of the current fee program at the Airport to the current fee programs at
comparable and competitive airports.
Obtain and validate relevant information from comparable and competitive airports using AMCG’s proprietary database, reference library, and/or directly from the airports identified.
Develop and provide the findings of the airport fee comparative analysis and best practices recommendations regarding the types of fees that could be charged, the methodology for establishing such fees, and the basis (or the unit measure) for charging such fees (Phase I).
TASK 7: WORKING SESSION – COMPARATIVE ANALYSIS REVIEW
Conduct a working session (by web-based meeting software) with Airport management to review Phase I and provide comments, identify questions, and make recommendations.
TASK 8: COST RECOVERY ANALYSIS
Conduct a cost recovery analysis based on the types of fees, the methodologies, and the basis selected by Airport management.
TASK 9: FIRST DRAFT OF SCHEDULE OF FEES
Predicated on the findings of the cost recovery analysis, calculate proposed fees (dollar amounts for each fee) for the Airport and develop the cost recovery analysis spreadsheets and a first draft of the Schedule of Fees for review by Airport management (Phase II).
TASK 10: WORKING SESSION – SCHEDULE OF FEES REVIEW
Conduct a working session (by web-based meeting software) with Airport management to review Phase II and provide comments, identify questions, and make recommendations.
TASK 11: FINAL STUDY
Revise Phase II based on the comments provided, questions identified, and recommendations made by Airport management during the working session and develop and provide final Phase II.
Element 3: Revenue Generation
TASK 1: INITIALIZATION MEETING
Conduct a working session (by web-based meeting software) with Airport management to (1) initialize the project; (2) discuss the Work Plan; (3) discuss information request (Task 2); (4) discuss revenue generation streams; and (5) discuss any questions related to the process.
TASK 2: INFORMATION COLLECTION, REVIEW, AND ANALYSIS
Collect, review, and analyze relevant information, data, and documentation on the Airport, aviation
businesses, non-commercial aeronautical entities, and non-aeronautical entities located at the Airport. An information request will be provided to Airport management to help facilitate the collection of information.
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
ATTACHMENT A – WORK PLANS
City of Denton and Coffman Associates, Denton Enterprise Airport (11/08/2023) 6 Proposal from Aviation Management Consulting Group
TASK 3: SITE VISIT
AMCG will conduct a site visit to include: (1) meeting with Airport management and City personnel, (2) a tour of the Airport, and (3) meetings with select stakeholders (i.e., representatives of the aviation businesses, non-commercial aeronautical entities, and/or non-aeronautical entities) – as determined by Airport management or City personnel working in collaboration with the team and based on available budget and schedule.
While on-site, AMCG will meet with Airport and City financial personnel to verify the types of financial generation created by Airport activity and research supporting documentation.
TASK 4: FINANCIAL ANALYSIS
Based on the information gathered in Task 3, analyze the information and data to determine the financial generation created by Airport activity.
TASK 5: FIRST DRAFT
AMCG will prepare the first draft of the summary report (based on the financial analysis) conveying the financial generation and provide to Airport management for review.
TASK 6: WORKING SESSION – DRAFT 1
Conduct a working session (by telephone or web-based meeting software) with Airport management.
TASK 7: FINAL DOCUMENT
AMCG will finalize the summary report and provide the final report.
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
Certificate Of Completion
Envelope Id: CF7ECB62A82F4DBA9B41E6AEE5CA9AEA Status: Completed
Subject: Please DocuSign: City Council Contract 8133 Airport Master Plan Amendment 1
Source Envelope:
Document Pages: 9 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Christina Dormady
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
christina.dormady@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
11/16/2023 8:48:23 AM
Holder: Christina Dormady
christina.dormady@cityofdenton.com
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Christina Dormady
christina.dormady@cityofdenton.com
Buyer
City of Denton
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Completed
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Purchasing Manager
City of Denton
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Mack Reinwand City Attorney
City of Denton
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Ryan Adams
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Interim Airport Director
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Cheyenne Defee
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City of Denton
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City of Denton
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
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number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
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other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
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save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
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ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.