Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: December 12, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Thompson Safety LLC, for first aid cabinets,
eyewash and shower station inspections, and sharps containers for the Safety Department; providing for the
expenditure of funds therefor; and providing an effective date (RFP 8340 – awarded to Thompson Safety
LLC, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5)
year not-to-exceed amount of $287,500.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The City requested competitive proposals for first aid kits, eyewash and shower stations, and sharps
containers as required by the Occupational Safety and Health Administration (OSHA). These kits are used
to protect and treat employees in the event of eye or chemical injury or minor workplace injuries, and
puncture-resistant sharps containers as required by law.
These services were previously purchased by each department and were managed on their own. The Safety
Department is seeking a consolidated city-wide solution.
The proposal includes 45 first aid wall-mounted cabinets with monthly maintenance, 46 safety showers, 46
eyewash stations, three (3) additional fully plumbed eyewash stations with monthly inspections, and three
(3) wall-mounted sharps containers with regular disposal.
Year of Service Estimated 5-Year Expenditure
Year 1 $ 50,000
Year 2 50,000
Year 3 50,000
Year 4 50,000
Year 5 50,000
Contingency 15% 37,500
Total $287,500
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 278 prospective suppliers, including 18 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including price, compliance with specifications, and probable
performance. Best and Final Offers (BAFO) were requested from the top firm. Based upon this evaluation,
Thompson Safety LLC was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 055 - Automotive Accessories for
Automobiles, Buses, Trailers, Trucks, Etc.
& 345 - First Aid & Safety Equipment &
Supplies (Except Nuclear and Welding)
Notifications sent for Solicitation sent in IonWave: 278
Number of Suppliers that viewed Solicitation in IonWave: 13
HUB-Historically Underutilized Business Invitations sent out: 29
SBE-Small Business Enterprise Invitations sent out: 108
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Thompson Supply, LLC, for first aid cabinets, eyewash and shower station
inspections, and sharps containers for the Safety Department, in a three (3) year, with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $287,500.
PRINCIPAL PLACE OF BUSINESS
Thompson Safety, LLC
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Safety account 860003.6336. Requisition #162724 has been entered
into the Purchasing software system in the amount of $50,000. The budgeted amount for this item is
$287,500.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Megan Gilbreath, 940-349-7807.
Legal point of contact: Marcella Lunn at 940-349-8333.