Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: December 12, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal cooperation,
authorizing the City Manager to execute a contract with Whirlix Design, Inc., through the Buy Board
Cooperative Purchasing Network Contract # 679-22, for the construction of a playground, shade, and
pavilion at Joe Skiles Playground for the Parks and Recreation Department; providing expenditure of funds
therefore; and providing an effective date (File 8388 – awarded to Whirlix Design, Inc., in the not-to-exceed
amount of $191,299.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
In the Fall of 2022, Parks and Recreation received multiple requests from members who live in the
Southridge neighborhood for the need to make various improvements at Joe Skiles Park. These requests
included the desire to add shade over the playground, and a new playground structure that accommodates
younger age kids, as the existing playground accommodates ages 5 - 12.
Since that time, Parks and Recreation held a public community meeting in February 2023, created a
dedicated project page on DiscussDenton.com, and collected feedback at the Denton Parks and Recreation
Open House (March). Through the series of engagements, the community re-affirmed the desire to install
shade over the playground, and the addition of 2-5-year-old playground. Staff also identified the need to
replace the existing pavilion and install a new one which will be closer to the playground and will be
available for rentals.
This contract will include the purchase and installation of the following items:
• Expansion of playground footprint for the 2 - 5-year-old playground structure
• Retrofitted shade over the existing playground
• Pavilion that accommodates approximately 50 people
As a playground’s life span is typically 15 years, this playground has been added to the Playground
Replacement Plan for 2038. During FY22-23, City Council allocated funding from the American Rescue
Plan Act for several Park Projects, among them being the various improvements at Joe Skiles Park. In
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
addition, during FY23-24, City Council allocated CIP/CMP funding for the amount of $100,000 to
contribute towards the playground structure.
Purchase & Installation: Playground $91,648.00
Purchase & Installation: Shade Structure 59,867.00
Purchase & Installation: Pavilion 45,858.00
BuyBoard 5% Discount (9,886.00)
Performance & Payment Bonds 3,812.00
Total $191,299.00
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Whirlix Design, Inc., for the construction of a playground, shade, and pavilion at Joe
Skiles Playground for the Parks and Recreation Department, in a not-to-exceed amount of $191,299.
PRINCIPAL PLACE OF BUSINESS
Whirlix Design, Inc.
Richardson, TX
ESTIMATED SCHEDULE OF PROJECT
This contract will be started upon approval with a completion date within approximately 16 weeks. This
Buy Board contract expires on September 30, 2025.
FISCAL INFORMATION
These services will be funded from Joe Skiles Park account 400391959.1360.40100. Requisition #162739
has been entered into the Purchasing software system in the amount of $191,299. The budgeted amount for
this item is $191,299.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Playground and Pavillion Renderings
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chris Escoto, 940-349-8232
Legal point of contact: Marcella Lunn at 940-349-8333.