Exhibit 1 - Agenda Information Sheet Amendment 2City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: January 9, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to a Professional Services Agreement between the City of
Denton and Quorum Architects, Inc., amending the contract approved by the City Council on November
15, 2022, in the not-to-exceed amount of $663,800.00; amended by Amendment 1 approved by Purchasing;
said second amendment to provide additional design services for the Solid Waste Maintenance Facility for
the Capital Improvements Department; providing for the expenditure of funds therefor; and providing an
effective date (RFQ 7818-004 – providing for an additional second amendment expenditure amount not-to-
exceed $90,000.00, with the total contract amount not-to-exceed $771,300.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
In November of 2022, a Professional Services Agreement was executed with Quorum Architects, Inc.
Quorum) for professional design services for the Solid Waste Fleet Maintenance Facility. The initial scope
of work was established by Solid Waste and distributed to the design team in February of 2023. The scope
of work included two options consisting of needs versus wants.
Quorum conducted a Concept Design Meeting with the City of Denton on March 2023 focusing on the
program, adjacencies, and site elements of the Solid Waste Fleet Building. Quorum Architects developed a
Conceptual Floor Plan which was distributed to Solid Waste for approval in March of 2023. Schematic
Design drawings progressed and were distributed to the City of Denton in May 2023 for review and
comments.
In June of 2023, Quorum was directed to provide a design option for an eight (8) bay facility concurrent
with the initial six (6) bay option. An interim design development drawing set was issued in July of 2023
to price both options, the six (6) bay option was ultimately selected to move forward with.
In August of 2023, the request came to provide a cost estimate to have the shop completely climate-
controlled. Estimates were provided in September 2023 for Fleet to review and provide direction.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The City’s financial obligation for the original contract was $663,800 for the development of design plans
for the Solid Waste Fleet Maintenance Facility Services. Amendment 1 was approved for $17,500 to prepare
the downstream detention plans. With its approval, Amendment 2 will be for the redesign of the
development plans to have all bays air-conditioned.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 15, 2022, City Council approved a contract with Quorum Architects, Inc., in the not-to-
exceed amount of $663,800 (Ordinance 22-2297).
On January 8, 2024, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award Amendment No. 2 with Quorum Architects, Inc., for additional design services for the Solid Waste
Maintenance Facility for the Capital Improvements Department, in a not-to-exceed amount of $90,000, for
a total amended contract amount of $771,300.
PRINCIPAL PLACE OF BUSINESS
Quorum Architects, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
We estimate completion of design for this project in Q2 of 2024 with construction commencing in Q3 of
2024.
FISCAL INFORMATION
These services will be funded from Fleet Solid Waste Facility account 660894595.1360.20100. Purchase
Order #201983 will be revised to include the second amendment amount of $90,000. The total amended
amount of this contract is $771,300.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance Contract, and Amendment 1
Exhibit 3: Ordinance and Amendment 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Giovanni Pineiro-Villalba, 940-349-7107.
Legal point of contact: Marcella Lunn at 940-349-8333.