Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: January 9, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Nelson + Morgan
Architects, Inc., for the Municipal Court Renovation Design and Rendering project for the Facilities
Management Department as set forth in the contract; providing for the expenditure of funds therefor; and
providing an effective date (RFQ 7818-009 – awarded to Nelson + Morgan Architects, Inc., in the not-to-
exceed amount of $200,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
In 2023, CaCo Architecture, LLC presented recommendations from a Facilities Master Plan (RFQ 7818-
003) and staffing study the firm conducted on the primary City of Denton’s administrative facilities. The
study indicated that the current Municipal Court was located appropriately but had suitability challenges.
Moreover, the Municipal Court has reached its occupancy limit, and as staffing increases the space needs
to be renovated to accommodate any new staff.
The project will include the total renovation and structural change to the Municipal Court, Court
Administrator Space, and Court Services Counter. The new facility will include a courtroom right-sized for
current operations, expanded administrator space, a full-service and accessible guest services counter with
approach, and a waiting area.
Statement of Qualifications were sent to the City’s prequalified list of architects. Upon ranking the received
information, staff found Nelson + Morgan Architects, Inc. to have the most relevant professional design
experience, specifically in municipal building renovations, has current work in progress in Texas, and
available staff to complete the project within the schedule. Based on Nelson + Morgan Architects, Inc.'s
knowledge, project team experience, and availability, staff has selected them as the best choice for
completing the Municipal Court design.
Request for Qualifications for vertical construction services for Facilities Management was solicited using
the City’s formal solicitation process. City Council approved a pre-qualified list of professional service
firms on November 16, 2021 (Ordinance 21-2435).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 16, 2021, City Council approved RFQ 7818 for a prequalified list of firms for vertical
construction projects (Ordinance 21-2435).
RECOMMENDATION
Award a contract with Nelson + Morgan Architects, Inc., for the Municipal Court Renovation Design and
Rendering project for the Facilities Management Department, in a not-to-exceed amount of $200,000.
PRINCIPAL PLACE OF BUSINESS
Nelson + Morgan Architects, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated completion date of August 1, 2025. We
anticipate the conclusion of Design Development documents by May of 2024 and 100% Construction
Drawings by September of 2024.
FISCAL INFORMATION
These services will be funded from Municipal Court Renovation account 100372409. Requisition #162285
has been entered into the Purchasing software system in the amount of $200,000. The budgeted amount for
this item is $200,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Thomas Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.