Exhibit 1 - Agenda Information Sheet - Amend 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: January 9, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and Classic
Chevrolet, Inc., amending the contract approved by the City Council on September 21, 2021, in the not-to-
exceed amount of $6,000,000.00; said first amendment to provide additional funding for the supply of light
duty vehicles which include sedans, passenger vans, pickup trucks, hybrid, and electric vehicles for various
City of Denton departments through the Fleet Department; providing for the expenditure of funds therefor;
and providing an effective date (RFP 7661 – providing for an additional first amendment expenditure
amount not-to-exceed $1,500,000.00, with the total contract amount not-to-exceed $7,500,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This contract is for an annual supply agreement to purchase light-duty vehicles for various City
departments. Light duty vehicles consist of electric, hybrid, gasoline, and alternative-fueled sedans,
passenger and cargo vans, sport utility vehicles, Police Patrol vehicles, and pickup trucks rated up to and
including one ton. Fleet replacement history and forecasts indicate the need to purchase up to 200 light-
duty vehicles over the five (5) year life of this contract, not including additional units that may be approved
for fleet growth.
Once replacement criteria are met, every effort is made to right-size the new vehicle for its intended
application, minimize emissions, and reduce lifecycle costs. Also included in the contract is the estimated
spend for maintenance and body repair work which are normally subcontracted to various vendors by the
Fleet Department.
The City’s contract with Classic Chevrolet, Inc. expires on September 21, 2026; however, the not-to-exceed
amount will be exhausted with purchasing the 2023 planned vehicle replacements due to increased vehicle
costs. The additional funding requested by this amendment will help complete the planned vehicle
replacements for the 2023-2024 fiscal year. A formal solicitation will be released in Q1 2024.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 21, 2021, City Council approved a contract with Classic Chevrolet, Inc., in the not-to-exceed
amount of $6,000,000 (Ordinance 21-1875).
RECOMMENDATION
Award Amendment No. 1 with Classic Chevrolet, Inc., to provide additional funding for the supply of light
duty vehicles which include sedans, passenger vans, pickup trucks, hybrid, and electric vehicles for various
City of Denton departments through the Fleet Department, in a not-to-exceed amount of $1,500,000, for a
total amended contract amount of $7,500,000.
PRINCIPAL PLACE OF BUSINESS
Classic Chevrolet, Inc.
Grapevine, TX
ESTIMATED SCHEDULE OF PROJECT
This contract expires on September 21, 2026.
FISCAL INFORMATION
These products and services will be funded through the department’s budget as needed. The City will only
pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.