Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: January 9, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Motorola Solutions, Inc., through the Houston-
Galveston Area Council of Governments (H-GAC) Cooperative Purchasing Program Contract Number
RA05-21, for the renewal extension of radio system hardware, products and services, and support annual
maintenance for the Technology Services Department; providing for the expenditure of funds therefor; and
providing an effective date (File 8287 – awarded to Motorola Solutions, Inc., in the five (5) year not-to-
exceed amount of $11,405,038.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership and Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The City of Denton has roughly 1,400 radios throughout various departments to conduct their daily
operations which require replacements, accessories, support, and maintenance for each device. As the City
continues to grow, the increased need for new and additional radios also grows. This renewal extension
includes Tech Services five (5) year end-of-life replacement schedule for the existing radios, a contingency
for new & additional radios, and the annual maintenance and support costs. The annual maintenance
includes post-warranty maintenance, equipment upgrades, training hours, and repair bank hours.
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Total
Annual Maintenance & Support 465,891 481,212 505,035 530,287 556,802 2,539,227
Life Cycle Replacements 725,653 1,194,847 1,105,532 1,105,532 1,105,532 5,237,096
New Equipment 225,743 225,743 225,743 225,743 225,743 1,128,715
Contingency 2,500,000
Total $11,405,038
RECOMMENDATION
Award a contract with Motorola Solutions Inc., for radio system hardware, products and services, and
support annual maintenance for Technology Services, in a five (5) year not-to-exceed amount of
$11,405,038.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Motorola Solutions, Inc.
Chicago, IL
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. This HGAC contract expires on July 31, 2024.
FISCAL INFORMATION
Funding for annual software maintenance and radio repairs is budgeted in Technology Services operating
accounts 830201.7804, 830201.6374, and 830201.6545 and radio replacements are funded through
Technology Services CIP accounts 840165404, 840165409, and 830050747. New radios for future projects
will be budgeted using the department’s budget and project accounts. Requisitions will be entered on an as-
needed basis. The City will only pay for the services rendered and is not obligated to pay the full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.