Exhibit 1 - Agenda Information Sheet - Amendment 5City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 6, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a fifth amendment to a Professional Services Agreement between the City of
Denton and Halff Associates, Inc., amending the contract approved by City Council on November 6, 2018,
in the not-to-exceed amount of $837,900.00, amended by Amendments 1-4 approved by Purchasing and
City Council, said fifth amendment to provide the design for the full depth reconstruction and utility
improvements surrounding the square for the Capital Improvement Projects Department; providing for the
expenditure of funds therefor; and providing an effective date (File 6590-041 – providing for an additional
fifth amendment expenditure amount not-to-exceed $890,769.00, with the total contract amount not-to-
exceed $2,030,809.00). The Public Utilities Board recommends approval (5 - 0).
INFORMATION/BACKGROUND
In November 2018, the City Council approved a contract with Halff Associates, Inc. for the design of the
Elm and Locust Phase 2 Project. Staff has reevaluated the project scope of the Elm and Locust Phase 2 to
incorporate full-depth pavement reconstruction into the project design along with additional utility work
surrounding the square. The additional utility work includes the replacement of the water main in Pecan
Street and Hickory Street to replace the aging infrastructure. The purpose of this amendment is to provide
funding to address the design of the pavement revisions, alternative culvert layouts, and additional utility
scope added to the project. On November 8, 2022, voters approved the Denton County Transportation Road
Improvement Bond Program Package (TRIP 2022) which includes this project. The County contributed an
initial $2,000,000 toward satisfactory completion of the project (Ordinance 23-1679).
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On November 6, 2018, City Council approved a contract with Halff Associates, Inc., in the not-to-exceed
amount of $837,900 (Ordinance 18-1662).
On January 12, 2021, City Council approved a third contract amendment with Halff Associates, Inc., in the
not-to-exceed amount of $177,840 (Ordinance 21-017).
On June 28, 2022, City Council approved a fourth contract amendment with Halff Associates, Inc., in the
not-to-exceed amount of $84,000 (Ordinance 22-1248).
On January 22, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award Amendment No. 5 with Halff Associates, Inc., to provide the design for the full-depth reconstruction
and utility improvements surrounding the square for the Capital Improvement Projects Department, in the
not-to-exceed amount of $890,769.00, for a total amended contract amount of $2,030,809.00.
PRINCIPAL PLACE OF BUSINESS
Halff Associates, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project design will be started upon approval, followed by Right-Of-Way acquisition into construction.
Construction is estimated to take 24 months.
FISCAL INFORMATION
These services will be funded from a combination of the accounts listed below.
Water Project Funding 630452517 $88,703.50
Wastewater Projects – C.O. 640431545 $52,495.50
Elm/Locust Phase 2 250128467 $749,570.00
Purchase Order #187638 has been increased by $890,769 in the Purchasing software system. The total
amended amount of this contract is $2,030,809.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Contract, Ordinances, and Amendments 1-4
Exhibit 3: Ordinance and Amendment 5
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Taylor Holt, 940-349-7324.
Legal point of contact: Marcella Lunn at 940-349-8333.