Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 6, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with C&C Environmental Services, Inc., for the repair
of Filter #4 Underdrain System, including the removal and replacement of the filter media at the Lake
Lewisville Water Treatment Plant for the Water Production Department; providing for the expenditure of
funds therefor; and providing an effective date (RFP 8366 – awarded to C&C Environmental Services, Inc.,
in the not-to-exceed amount of $151,800.00). The Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Water Production Treatment Facilities utilize large filters to clean and produce high-quality water as a
key part of the treatment process. Filters typically are constructed of a box-like structure, containing sand,
granular activated carbon (GAC), and an underdrain. The media acts as a barrier against suspended particles
in the water, and the underdrain serves to collect the filtered water for the next process.
The Lake Lewisville Water Treatment Plant (LLWTP) recently advertised a Request for Proposal for a
vendor to repair the underdrain system of Filter #4 and replace the existing media with new media at the
LLWTP. Filter #4 was placed out of service due to turbidity issues and media loss. After the filter was
inspected by a representative of the underdrain system, it was determined at least one of the filter’s lateral
gaskets had failed which caused the loss of the filter media. Considering the age of the filter media, quality
control tests were performed recommending replacement with new media coinciding with the underdrain
system repair. The LLWTP has 16 filters and during the higher demand of the summer months, all filters
need to be available to operate so the repair of this filter during the lower demand of the winter months is
the best time for this work.
Without action, the treatment plant will have a significant reduction from 30 million gallons per day
maximum filtration rate to 27.5 million gallons per day in treatment capacity.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Service/Materials Cost Qty Total
Removal, filter floor repair, and re-installation of underdrains $30,000 1 $30,000
AWI Site Visits, Inspections, and Reports 18,000 1 18,000
New filter media and installation 90,000 1 90,000
Contingency 10% 13,800 1 13,800
Grand Total: $151,800
Request for Proposals was sent to 465 prospective suppliers, including 14 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received, references were checked, and proposals were
evaluated based on published criteria including delivery, compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, C&C Environmental Services, Inc. was ranked the highest and determined to be the best value
for the City.
NIGP Code Used for Solicitation:
936-(Service Only)-Equipment
Maintenance & Repair Services for
General Equipment & 968-(Service
Only)-Public Works & Related Services
Notifications sent for Solicitation sent in IonWave: 465
Number of Suppliers that viewed Solicitation in IonWave: 23
HUB-Historically Underutilized Business Invitations sent out: 52
SBE-Small Business Enterprise Invitations sent out: 148
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 22, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract to C&C Environmental Services, Inc., for the repair of Filter #4 Underdrain System,
including the removal and replacement of the filter media at the Lake Lewisville Water Treatment Plant for
the Water Production Department, in the not-to-exceed amount of $151,800.00.
PRINCIPAL PLACE OF BUSINESS
C&C Environmental Services, Inc.
Portsmouth, OH
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval and shall remain effective for a period that may reasonably be
required for the completion of the Project.
FISCAL INFORMATION
These services will be funded from Wastewater Production Department account 630100.7879. Requisition
#163259 has been entered into the Purchasing software system in the amount of $138,000. The budgeted
amount for this item is $151,800.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trever Heskett, 940-349-7627.
Legal point of contact: Marcella Lunn at 940-349-8333.