Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 6, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Schneider Siltation, LLC, for the Inlet Filters
Installation and Trash Abatement Program for the Drainage Department; providing for the expenditure of
funds therefor; and providing an effective date (RFP 8394 – awarded to Schneider Siltation, LLC, for one
(1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $150,000.00). The Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
Staff recently issued a Request for Proposal (RFP) for a contractor to help mitigate the amount of trash and
debris going into the City’s storm drain system. This contract will include the installation and maintenance
of a trash collecting system that is installed inside of an inlet but does not block the flow of rain runoff when
full. The proposed contractor will remove debris, clean baskets, weigh, and take pictures of debris monthly.
The proposed contractor will also be responsible for hauling and disposing of the materials. Service
requirements include following the current City of Denton Standard Construction Specification and Details
and providing monthly reports to the City of Denton.
The deliverables outlined in the RFP included:
• The amount of weight from trash and debris removed from Denton waterways.
• Types of materials removed from Denton waterways.
• Accurate reporting of materials removed from waterways for the annual TCEQ report.
• Meeting TCEQ requirements of trash abatement programs.
The City expects that the insights derived from these deliverables will inform and assist multiple
departments, including public works, watershed, public safety, urban planning, transportation
infrastructure, and parks and recreation in decision-making processes, ultimately aiming to improve
livability and environmental quality in Denton.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Project Description Estimated 3-Year Expenditure
Year 1 Maintenance $ 30,000
Year 2 Maintenance 30,000
Year 3 Maintenance 30,000
Year 4 Maintenance 30,000
Year 5 Maintenance 30,000
Total: $ 150,000
Request for Proposals was sent to 580 prospective suppliers, including 60 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
could provide the services requested in the Scope of Work. The proposal was evaluated based on published
criteria including delivery, compliance with specifications, probable performance, and price. Best and Final
Offer (BAFO) was requested from the firm. The department is awarding the contract to Schneider Siltation,
LLC.
NIGP Code Used for Solicitation:
910 - Building Maintenance, Installation
& Repair Services Notifications sent for Solicitation sent in IonWave: 580
Number of Suppliers that viewed Solicitation in IonWave: 14
HUB-Historically Underutilized Business Invitations sent out: 73
SBE-Small Business Enterprise Invitations sent out: 255
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 22, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Schneider Siltation, LLC, for the City of Denton, for the Inlet Filters Installation and
Trash Abatement Program for the Drainage Department, in a one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $150,000.
PRINCIPAL PLACE OF BUSINESS
Schneider Siltation, LLC
Fairview, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items and services will be funded from account 640700.6545. Requisitions will be entered on an as-
needed basis. The budgeted amount for this item is $150,000. The City will only pay for services rendered
and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Stephen Bonner, 940-349-7197.
Legal point of contact: Marcella Lunn at 940-349-8333.