Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 6, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Associated Supply Company, Inc. dba ASCO
Equipment ASCO Rentals, through the Buy Board Cooperative Purchasing Network Contract # 685-22, for
the purchase and repair of construction equipment for the Fleet Services Department; providing for the
expenditure of funds therefor; and providing an effective date (File 8129 – awarded to Associated Supply
Company, Inc. dba ASCO Equipment ASCO Rentals, for one (1) year, with the option for four (4) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $7,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton Fleet Services Department has identified several pieces of construction equipment, such
as forklifts, skid steers, and excavators, that will end their service life in the next five (5) years. Additionally,
repair services requiring specialized diagnostic equipment and knowledge are needed to keep equipment
operational. The proposed contract will allow for the purchase and repair of equipment. Assets purchased
on this contract will be used by several departments to support the city's infrastructure.
Contract Usage Projected Expenditures
Scheduled Vehicle Replacements $4,000,000
Unforeseen Vehicle Replacements 2,000,000
Repairs 1,000,000
Total $7,000,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Associated Supply Company, Inc. dba ASCO Equipment ASCO Rentals, for the
purchase and repair of construction equipment for the Fleet Services Department, in one (1) year, with the
option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$7,000,000.
PRINCIPAL PLACE OF BUSINESS
Associated Supply Company, Inc. dba ASCO Equipment ASCO Rentals
Aubrey, TX
SUSTAINABILITY MEASURES
All items purchased on this contract meet EPA standards. This contract also includes all electric options for
some equipment, those options will be considered when purchasing.
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the user department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.