8450 - Contract Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: 2A6399FE-06F6-4EBD-80C8-1C5DE03F4ECE
Kayla Clark
06/12/2026
8450 Infor Software Annual Maintenance
City of Denton
_____________________________________________________________________________________
INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
DATE: December 28, 2023
SUBJECT
Adoption of a contract with The Arcanum Group, Inc., through the Department of Information Resources
(DIR) Cooperative Purchasing Network Contract No. DIR-CPO-4491, under the Government Code,
Chapter 791.001, to authorize additional funds to City of Denton contracts for the annual maintenance and
support Infor EAM Software for the Water Reclamation and Water Production Departments; providing for
expenditures of funds therefor; and providing and effective date (File 8450 – awarded The Arcanum Group,
Inc., in the not-to-exceed amount of $49,000).
BACKGROUND
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. In lieu of competitive
bidding, items and services may be purchased through such agreements as the agreements have already
been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing
usage of these entities was utilized to realize competitive pricing and reduced administrative costs of
individual bidding.
This contract includes Asset Management, Fleet Management, Enterprise Resource Planning, Human
Capital Management software, including software brands: Infor Saas, Infor Server, and Questica. This
contract will also include related and technical services to support the software brand provided. These
services are installation, configuration, maintenance and support, project management, and technical
support services as listed in Exhibit 2.
On January 28, 2020, Council approved the interlocal agreement with the Department of Information
Resources Purchasing Network (Ordinance 20-196).
The agreement, Contract Number DIR-CPO-4491, began 6/12/2020 for a two (2) year term, with two (2)
possible two-year renewals, with a termination date of 6/12/2026.
RECOMMENDATION
Award a contract with The Arcanum Group, Inc., for the annual maintenance and support Infor EAM
Software for the Water Reclamation and Water Production Departments, in the non-to-exceed amount of
$49,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
DocuSign Envelope ID: 2A6399FE-06F6-4EBD-80C8-1C5DE03F4ECE
ESTIMATED SCHEDULE OF PROJECT
DIR Contract Number DIR-CPO-4491 expires on 6/12/2026.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as needed basis.
EXHIBITS
Exhibit 1: Quote
Exhibit 2: Pricing from DIR Contract No. DIR-CPO-4491
Respectfully:
Kayla Clark
Procurement and Compliance
DocuSign Envelope ID: 2A6399FE-06F6-4EBD-80C8-1C5DE03F4ECE
Invoice
Invoice Number:
Invoice Date:
Customer Contract Nbr:
Contract Desc:
Terms:
Invoice Period:
Purchase Order:
TBD
12/11/2023
PO #TBD / DIR-CPO-4491
City of Denton, TX EAM Software
Net 30 Days
2/1/2024 - 1/31/2025
PO # TBD
REMIT TO:BILL TO:
The Arcanum Group
PO Box 462440
Aurora, CO 80046-2440
Universal Routing Number (URT): 021052053
UPIC number: 38353986
City of Denton, Texas
215 E McKinney St
Denton, TX 76201-4299
Attn: Accounts Payable
LINE NO DESCRIPTION AMOUNT
1 InforEAM software renewal - Water Reclamation Department
2/1/2024 - 1/31/2025
9,525.30
2 InforEAM software renewal - Water Production Department
2/1/2024 - 1/31/2025
9,134.36
Invoice Total:18,659.66
Internal Ref: 1047-0001 01180
Page: 1 of 1
DocuSign Envelope ID: 2A6399FE-06F6-4EBD-80C8-1C5DE03F4ECE
DocuSign Envelope ID: 2A6399FE-06F6-4EBD-80C8-1C5DE03F4ECE
Certificate Of Completion
Envelope Id: 2A6399FE06F64EBD80C81C5DE03F4ECE Status: Completed
Subject: ***Purchasing Approval*** 8450 Infor Software Annual Maintenance
Source Envelope:
Document Pages: 5 Signatures: 2 Envelope Originator:
Certificate Pages: 2 Initials: 1 Kayla Clark
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
901B Texas Street
Denton, TX 76209
kayla.clark@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
12/28/2023 8:35:58 AM
Holder: Kayla Clark
kayla.clark@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Kayla Clark
kayla.clark@cityofdenton.com
Buyer
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 12/28/2023 8:40:38 AM
Viewed: 12/28/2023 8:40:51 AM
Signed: 12/28/2023 8:40:57 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 12/28/2023 8:40:59 AM
Viewed: 12/28/2023 9:50:58 AM
Signed: 12/28/2023 9:51:18 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Leisha Meine
Leisha.meine@cityofdenton.com
Chief Technology Officer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.188.159.119
Sent: 12/28/2023 9:51:19 AM
Resent: 1/3/2024 9:13:16 AM
Resent: 1/3/2024 9:19:41 AM
Viewed: 1/4/2024 7:48:18 AM
Signed: 1/4/2024 7:48:32 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Kayla Clark
kayla.clark@cityofdenton.com
Buyer
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 1/4/2024 7:48:34 AM
Viewed: 1/4/2024 7:56:53 AM
Signed: 1/4/2024 7:57:04 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
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Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 1/4/2024 7:57:05 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/28/2023 8:40:38 AM
Certified Delivered Security Checked 1/4/2024 7:56:53 AM
Signing Complete Security Checked 1/4/2024 7:57:04 AM
Completed Security Checked 1/4/2024 7:57:05 AM
Payment Events Status Timestamps