8038 - Amendment 2 Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: 92580DD9-3F02-4F65-AE06-2111558D0CE6
N/A
Christina Dormady
8038 Prepartation for the Northeast Area Plan
1
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND HDR ARCHITECTURE, INC. 8038
THIS SECOND AMENDMENT TO CONTRACT 8038 (this “Amendment”) by
and between the City of Denton, Texas (“City”) and HDR ARCHITECTURE, INC.
(“Contractor”) to that certain contract executed on December 6, 2022, in the original not-
to-exceed amount of $200,000 (the “Original Agreement”); amended on January 4, 2023
to update the Consultant’s Scope of Services Offer, Project Schedule & Rate Sheet
(collectively, the Original Agreement, the First Amendment, the Second Amendment are
the are the “Agreement”) for services related to the Preparation for the Northeast Area
Plan.
WHEREAS, the City deems it necessary to further expand the services provided by
Contractor to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $49,900 with this Second Amendment for an aggregate not-to-
exceed amount of $249,900; and
WHEREAS, this amendment incorporates any previously executed documents
between the parties including but not limited to pricing adjustments.
WHEREAS, the City deems it necessary to further expand the goods/services
provided by Contractor to the City; and
WHEREAS, the original not-to-exceed amount may not be increased by more than
25.0% as provided in Texas Local Government Code Sec. 252.048; and
NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Second Amendment,
which amends the following terms and conditions of the said Agreement, to wit:
1. This Amendment modifies the Agreement amount to provide an additional $49,900
for additional services and materials to be provided in accordance with the terms of
the Agreement with a revised aggregate not-to-exceed total of $249,900.
2. The additional goods/services described in Exhibit “A” of this Amendment,
attached hereto and incorporated herein for all purposes, for goods/services related
to the preparation for the Northeast Area Plan, are hereby authorized to be
performed by Contractor. For and in consideration of the additional goods/services
to be performed by Contractor, the City agrees to pay, based on the cost estimate
detail attached as Exhibit “A”.
DocuSign Envelope ID: 92580DD9-3F02-4F65-AE06-2111558D0CE6
2
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
“CONTRACTOR”
HDR ARCHITECTURE, INC.
By: _____________________________
AUTHORIZED SIGNATURE, TITLE
“BUYER”
CITY OF DENTON
By: _____________________________
AUTHORIZED SIGNATURE, TITLE
Date:
DocuSign Envelope ID: 92580DD9-3F02-4F65-AE06-2111558D0CE6
Development Services
Director
Scott McDonald
1/24/2024
H:\NE contract amendment\FINAL - NEDAP contract amendment 2024.01.17 - Exhibit A.docx
Page 1 of 3
Exhibit “A”
The Appendix B Fee Schedule as provided for in the original project contract is hereby amended with this Exhibit
“A.” Unless otherwise noted below, the tasks as provided for in the original contract remain unchanged. The
dollar amounts associated with certain project phases have been adjusted taking into account $49,900.00 being
added to the project contract with this contract amendment (Contract Amendment #1) and the reallocation of
$37,500.00 (within the original contract fee schedule) from tasks and reimbursables not being performed under
the original contract.
REVISED FEE SCHEDULE & TASKS
DETAIL TASKS
ORIGINAL
MONIES
ALLOCATED TO
PHASE
REVISED MONIES
ALLOCATED TO
PHASE
PHASE 0 PROJECT MANAGEMENT $15,000 $20,500
000 Coordination $15,000 $20,500
010 Development Project Management Plan
020 Team Meetings and Communications:
Including additional meetings to
strategize preparation of materials
content for various public meeting
meetings and prepare written responses
to questions/issues raised during the
project, including misinformation being
disseminated by external entities; and
city project team closeout meeting
030 Project Schedule
040 Monthly Invoices and Progress Reports
PHASE 1 GETTING STARTED (NO CHANGES TO THIS PHASE) $22,000 $22,000
100 Kickoff meeting $4,000 $4,000
200 Study Area Tour $3,000 $3,000
300 Community & Stakeholder Engagement $15,000 $15,000
310 Stakeholder Interviews (16 hours or two
days)
320 Develop Web Content
330 Develop Key Messages & Materials
(continued on next page)
DocuSign Envelope ID: 92580DD9-3F02-4F65-AE06-2111558D0CE6
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Page 2 of 3
DETAIL TASKS
ORIGINAL
MONIES
ALLOCATED TO
PHASE
REVISED
MONIES
ALLOCATED TO
PHASE
PHASE 2 INVENTORY & ANALYSIS (NO CHANGES TO THIS
PHASE) $15,500 $15,500
400 Data Collection and Review $15,500 $15,500
410 Inventory of Previous Studies and Plans
420 GIS Data & Base Mapping
430 Existing Conditions Analysis
440 Market Analysis
PHASE 3 VISIONING & CONCEPTUAL PLAN $70,000 $151,900
500 Community & Stakeholder Engagement
(No changes to this subphase)
$25,000 $25,000
510 Steering Committee Meetings (#1 and #2)
520 Online Engagement
530 Community Visioning Workshop
540 Strategic Foresight Workshop
550 Feedback Assessment & Analysis
600 Plan Development $45,000 $126,900
610 Internal Planning & Design Workshop
620 Develop Draft Vision Statement
630 Develop Draft Recommendations – Land,
Infrastructure & Economic Development:
Including preparation of two Conceptual
Plans (i.e. development scenarios; note
that only one plan/scenario was provided
for in original project scope of work), and
conducting fiscal impact and
environmental assessment of both
plans/scenarios (not provided for in
original project scope of work)
640 Online Engagement
650 City Project Review Team Meeting
660 Joint Steering Committee, P&Z and CC
Meeting:
Including preparation of response
document related to the August 1, 2023
Joint Meeting in order to provide answers
to questions raised by meeting attendees
(response document was not included in
original project scope of work)
(continued on next page)
DocuSign Envelope ID: 92580DD9-3F02-4F65-AE06-2111558D0CE6
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Page 3 of 3
DETAIL TASKS
ORIGINAL
MONIES
ALLOCATED TO
PHASE
REVISED
MONIES
ALLOCATED TO
PHASE
PHASE 4 IMPLEMENTATION STRATEGIES & AREA PLAN
ASSEMBLY $60,000 $40,000
700 Community & Stakeholder Engagement $40,000 $20,000
710 & 720 Tasks modified to be consultant preparing
and presenting draft implementation
strategies to the Planning & Zoning
Commission, and staff conducting
implementation meetings with internal
stakeholders related to the
implementation strategies
730 Steering Committee Meeting (#3) TASK DELETED
740 Community Open House TASK DELETED
750 Online Engagement TASK DELETED
800 Plan Documentation (No changes to this
subphase)
$20,000 $20,000
810 Assemble Draft Final Plan Document
820 City Project Review Team Meeting
PHASE 5 PLAN ADOPTION $14,000 $0
900 Meetings $14,000 $0
910 Joint P&Z and CC Workshop TASK DELETED
920 P&Z Public Hearing TASK DELETED
930 City Council Public Hearing TASK DELETED
940 Final Plan TASK DELETED
950 City Project Team Close Out Meeting TASK
REASSIGNED TO
TASK 020
TOTAL LABOR COST $196,500 $246,400
EXPENSES $3,500 REASSIGNED TO
TASK 000
TOTAL LUMP SUM PROJECT FEE $200,000 $249,900
DocuSign Envelope ID: 92580DD9-3F02-4F65-AE06-2111558D0CE6
Certificate Of Completion
Envelope Id: 92580DD93F024F65AE062111558D0CE6 Status: Completed
Subject: ***Purchasing Approval*** 8038 Preparation for the Northeast Area Plan - Amendment 2
Source Envelope:
Document Pages: 6 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 1 Christina Dormady
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
christina.dormady@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
1/24/2024 2:21:27 PM
Holder: Christina Dormady
christina.dormady@cityofdenton.com
Location: DocuSign
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Christina Dormady
christina.dormady@cityofdenton.com
Buyer
City of Denton
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Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
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Chad Anderson
chad.anderson@hdrinc.com
Vice President
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Scott McDonald
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Director
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christina.dormady@cityofdenton.com
Buyer
City of Denton
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
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