7574-019 - Amendment 1 Executed
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DocuSign Envelope ID: AEEEE85C-1C2A-4254-9E30-1AA9845E7E54
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Lead & Copper Public Outreach & Crisis Communication Plan
7574-019PSA
Gabby Leeper
N/A
FEBRUARY 20, 2024
24-269
7574-019 PSA – Amendment #1 Page 1 of 2
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND HDR ENGINEERING, INC.
PSA 7574-019
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FIRST AMENDMENT TO CONTRACT 7574-019 (“Amendment”) by and
between the City of Denton, Texas (“City”) and HDR Engineering, Inc. (“Engineer”); to
that certain contract executed on November 1, 2022, in the original not-to-exceed amount
of $217,106.50 (the “Agreement”); for services related to Lead and Copper Public
Outreach and Crisis Communication Plan
WHEREAS, the City deems it necessary to further expand the services provided by
Engineer to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $93,375.50 with this Amendment for an aggregate not-to-exceed
amount of $310,482.00; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Engineer to the City;
NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Lead and Copper Public Outreach and Crisis Communication Plan, are hereby
authorized to be performed by Engineer. For and in consideration of the additional
services to be performed by Engineer, the City agrees to pay, based on the cost
estimate detail attached as Exhibit “B” to this Amendment, attached hereto and
incorporated herein for all purposes, a total fee, including reimbursement for non-
labor expenses an amount not to exceed $93,375.50.
2. This Amendment modifies the Agreement amount to provide an additional
$93,375.50 for the additional services with a revised aggregate not to exceed total
of $310,482.00.
DocuSign Envelope ID: AEEEE85C-1C2A-4254-9E30-1AA9845E7E54
7574-019 PSA – Amendment #1 Page 2 of 2
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Engineer, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“City”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_________________________________
AUTHORIZED SIGNOR, TITLE
“Engineer”
HDR ENGINEERING, INC.
By:
_________________________________
AUTHORIZED SIGNOR, TITLE
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
ATTEST:
JESUS SALAZAR, CITY SECRETARY
BY: _______________________________
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
BY: _______________________________
DocuSign Envelope ID: AEEEE85C-1C2A-4254-9E30-1AA9845E7E54
Vice President
Stephen Gay
Director, Water Utilities
Water Utilities
02/20/2024
City Manager
Amendment 1 Exhibit A– Scope of Services
Lead and Copper Public Outreach and Crisis Communication Plan, City of Denton, Texas
Project No.
1
AMENDMENT 1
EXHIBIT A - SCOPE OF SERVICES
LEAD AND COPPER PUBLIC OUTREACH AND CRISIS COMMUNICATION PLAN
CITY OF DENTON, TEXAS
PROJECT NO. 7574-019
GENERAL DESCRIPTION
The City of Denton ("City") selected HDR Engineering, Inc. ("A/E") as the Architectural/
Engineering (A/E) firm for professional services on the Lead and Copper Public Outreach and
Crisis Communication Plan (Project).
This Scope of Services sets forth the services, activities, deliverables, and responsibilities that
will be performed by the A/E pursuant to the Agreement. The terms contained in this Scope of
Services shall have the meanings set forth in the Agreement unless otherwise defined in the
Scope of Services.
BACKGROUND
On December 16, 2021, the United States Environmental Protection Agency (EPA) updated the
Lead and Copper Rule (LCR). The LCR Revisions (LCRR) put in place a proactive and holistic
framework designed to address lead and copper in drinking water systems. The rule requires utilities
to comply with more robust testing requirements, adhere to updated action levels, and to create a
plan to replace lead service lines.
As an amendment to the original Lead and Copper Public Outreach and Crisis Communication
Plan dated November 1, 2022, this Scope of Services incorporates development of a proactive
response plan for Water Utilities staff to meet LCRR requirements as adopted by the TCEQ and
the EPA. The objectives for the response plan focus on developing a roadmap for compliance,
including delineating sampling and testing requirements, developing guidance pertaining to the
identification and replacement of lead service lines, and notation of follow-up requirements (post
line replacement). The response plan will include scenario analysis to enumerate financial
implications (i.e., impacts to the capital program) associated with potential outcomes and
decisions with regard to lead service line replacement. The plan components are outlined below.
ASSUMPTIONS
The following assumptions have been included in the preparation of this Scope of Services.
Should deviations from these assumptions be required to deliver the services described in this
Scope of Services, the scope of services and compensation shall be modified accordingly, and
approved by City in writing, before any changes to this Scope of Services can be implemented
or delivery of the original Scope of Services completed.
General Assumptions
o City has provided A/E a copy of current department procedures in relation to
water sampling, testing and water line replacement. City staff will be available for
workshops (virtual or in-person, to be determined) and follow-up
correspondence.
General Assumptions
o Documents will be delivered electronically.
o Materials will be provided in Word, Excel, PPT, or PDF as appropriate.
DocuSign Envelope ID: AEEEE85C-1C2A-4254-9E30-1AA9845E7E54
Amendment 1 Exhibit A– Scope of Services
Lead and Copper Public Outreach and Crisis Communication Plan, City of Denton, Texas
Project No.
2
o City will perform up to three rounds of review on content documents and
materials.
o City will have up to two weeks for review per document and provide consolidated
comments from staff members.
o City will distribute plan information to its employees.
SCOPE OF SERVICES
The tasks set forth in this Scope of Services and the services, activities, responsibilities, and
deliverables to be performed or provided by A/E, in accordance with the Agreement, are as
follows:
TASK A1 RESPONSE PLAN DEVELOPMENT
The A/E will develop a response plan for meeting LCRR requirements as well as monitor
ongoing updates by the TCEQ and EPA. A/E will provide updates to the plan as requirements
are updated throughout the project lifecycle, including potential changes that come from the
planned LCR Improvements.
Task A1.1 Task Management. This task includes general functions required to maintain the task
schedule, budget, and quality control. A/E shall append monthly status reports with updates
pertaining to this task and add this task to monthly invoices as defined per the original Engineering
Related Professional Services Agreement. A/E will participate in monthly status meetings with the
City project manager through the anticipated 18-month schedule for the project and that these
meetings will primarily be virtual. A/E will prepare agendas and meeting notes for each monthly
meeting for submittal to City.
Task A1.2 LCRR Response Plan and Replacement Roadmap. The A/E will develop a
response plan to help Water Utilities staff further understand the actions required to comply with
the LCRR. The plan will include outlining the revised rule’s standard requirements and actions
necessary to meet those requirements. The plan will serve as a roadmap for compliance and
will also include procedures to help staff meet the revised rule’s standard requirements and
supplementary steps to follow in the case of a trigger or action level exceedance.
Response plan development includes the following subtasks:
The A/E will create a roadmap that outlines baseline replacement requirements as well
as potential alternative scenarios that meet or exceed requirements. The effort incudes
developing replacement plans based on alternative scenarios and conducting cost-
benefit analysis with summary of financial implications for implementing the alternative
scenarios. Effort does not include analysis beyond implications of replacing pipe. There
may be other considerations related to additional improvements (e.g. roadway,
sidewalks, drainage) that could influence prioritization of replacement. Other
considerations may also factor into prioritization. A/E can provide prioritization analysis
as an additional service if desired by the City upon completing initial steps.
A/E will conduct an in-person workshop of up to 4 hours to distinguish line replacement
scenarios based on a matrix of alternatives agreed to by the City in the workshop. These
scenarios will be used to inform the roadmap to meet LCRR requirements.
A/E will develop a flow chart and associated checklist delineating LCRR compliance
requirements. Upon developing the initial draft, A/E will conduct interviews with staff to
understand and document adjustments to current processes, identify gaps, identify any
needs (e.g., equipment, technology, or other). This effort will consist of up to 12 hours of
individual or small group in-person interviews with key staff responsible for implementing
DocuSign Envelope ID: AEEEE85C-1C2A-4254-9E30-1AA9845E7E54
Amendment 1 Exhibit A– Scope of Services
Lead and Copper Public Outreach and Crisis Communication Plan, City of Denton, Texas
Project No.
3
the response plan. The City will identify key staff to participate in interviews.
The A/E will conduct up to two four-hour workshops with City staff to review the draft
response plan and replacement roadmap with alternative scenario analysis. The review
team will consist of Water Utility leadership as well as key staff from each division that
will be responsible for leading implementation efforts. One workshop would be held
before the staff interviews and one would be held after the interviews when the draft plan
has been updated to reflect feedback.
The A/E will hold 1 three-hour workshop to train City staff on discussing and
implementing the response plan. The workshop would be for department leaders and
key staff that will implement procedures in their divisions. The City would identify staff to
participate in these workshops.
The A/E will create a PowerPoint presentation summarizing key elements of the
response plan, to be used in training Water Utility staff. It is anticipated the outcome may
include adjusted department procedures to meet the updated lead service line inventory
development, sampling, testing and line replacement procedures.
Task A1.3 LCR Improvements Updates As the EPA continues to develop the LCR
Improvements, the A/E will monitor potential changes to LCRR requirements by TCEQ and the
EPA and provide up to three (3) updates regarding status. As part of this task, the A/E will
develop a final update to the response plan and replacement roadmap that incorporates LCR
Improvement requirements.
The A/E will provide up to three (3) updates with federal and industry news and
communications including what other utilities may be doing to meet the LCRR
requirements. The update will include a summary and URL links to articles.
DELIVERABLES
Task A1.2 LCRR Response Plan
o Staff Interviews
One 4-hour work scenario workshop with City Staff to identify alternative
scenarios for line replacement
Up to 12 hours of in-person interviews with Water Utility staff to discuss
current operating procedures.
Documentation of department operating procedures related to LCRR
compliance
o Response Plan – Draft & Final
Draft and final response plan which outlines the updated requirements,
responsibilities by utility division, timeframes to complete activities, and
approval processes needed for line replacement.
Two workshops with Utility leadership to review the draft response plan.
One PowerPoint Presentation that provides an overview of the response
plan to be used for training purposes
o Replacement Plan Roadmap
Roadmap for use with Elected Officials and other City staff that outlines
replacement scenarios and pathways for compliance.
Draft and final response plan workshop summaries
o Staff Training Workshop
One three-hour workshop to train City staff on implementing the response
plan.
DocuSign Envelope ID: AEEEE85C-1C2A-4254-9E30-1AA9845E7E54
Amendment 1 Exhibit A– Scope of Services
Lead and Copper Public Outreach and Crisis Communication Plan, City of Denton, Texas
Project No.
4
Task A1.3 LCRR Requirement Monitoring
o Up to three (3) updates regarding potential changes with the planned LCR
Improvements, including TCEQ and EPA guideline changes and recommended
updates to the response plan and replacement roadmap.
DocuSign Envelope ID: AEEEE85C-1C2A-4254-9E30-1AA9845E7E54
APPENDIX A
Work Task Breakdown
City of Denton, Texas
Lead and Copper Outreach
I.
Manpo Rob Hoffman Chance Lauderdale Chris Jackson Hayden Delay Amy Shahar Gwen Jurisich Ameerah Palacios Cristina Mena Caroline Trigger
Company Officer Company Officer Sr. Engineer Engineer Communications
Advisor
Communicatio
ns Manager
Communications
Manager Graphic Designer Communications
Coordinator Web Developer Administrative
Assistant
Project Role PIC Senior Advisor,
Overall QC Sr. Engineer Engineer Senior Advisor &
QC
PM &
Outreach Lead
Outreach QC
Reviewer Graphic Designer Outreach Support Web Developer Admin &
Accounting
$ 116.00 $ 120.05 $ 70.00 52.8 $ 72.12 $ 50.97 $ 50.00 $ 32.12 $ 33.66 $ 42.00 $ 38.48
$ 377.00 $ 390.17 $ 227.50 171.6 $ 234.39 $ 165.66 $ 162.50 $ 104.39 $ 109.40 $ 136.50 $ 125.06
Capped Category Rates $ 380.00 $ 390.00 $ 240.00 180 $ 240.00 $ 162.80 $ 162.50 $ 110.00 $ 110.00 $ 140.00 $ 100.60
$ 370.00 $ 380.00 $ 240.00 $ 180.00 $ 240.00 $ 160.00 $ 160.00 $ 105.00 $ 110.00 $ 135.00 $ 115.00
A1.1 Task Management 11 6 6 15 5 26 0 0 0 0 16 85 $ 17,690.00
A1.1 - Contract Setup/Execution 1 0 0 1 0 4 0 0 0 0 4 10 $ 1,650.00
A1.1 - Project Monitoring, Control, and QAQC 6 6 6 2 5 10 0 0 0 0 0 35 $ 9,100.00
A1.1 - Monthly Status Updates and Invoices 4 0 0 12 0 12 0 0 0 0 12 40 $ 6,940.00
A1.2 Response Plan and Replacement Roadmap 11 7 42 92 42 58 2 42 40 0 0 336 $ 61,860.00
A1.2 LCRR Response Requirements
Documentation - Draft 4 2 6 32 4 8 0 12 8 0 0 76 $ 13,820.00
A1.2 LCRR Response Requirements
Documentation - Final 2 1 6 12 4 8 2 12 8 0 0 55 $ 9,420.00
A1.2 Staff Interviews - up to 16 hours of in-person
interviews 2 2 16 20 22 22 0 0 4 0 0 88 $ 18,180.00
A1.2 Replacement Roadmap Documentation 1 2 6 16 4 8 0 12 8 0 0 57 $ 9,830.00
A1.2 Response Plan Review Workshops - 1 3-hour
workshop 2 0 8 12 8 12 0 6 12 0 0 60 $ 10,610.00
A1.3 LCR Improvement Updates 0 0 0 6 4 12 0 0 40 0 0 62 $ 8,360.00
A1.3 Requirement Monitoring - Quarterly Memos 0 0 0 6 4 12 0 0 40 0 0 62 $ 8,360.00
22 13 48 113 51 96 2 42 80 0 16 483 $ 87,910.00
II. Fee
Calculat
Task Description Labor
Cost Expenses Total Cost
A1.1 Task Management $17,690.00 $0.00 $17,690.00
A1.2 Response Plan and Replacement Roadmap $61,860.00 $0.00 $61,860.00
A1.3 Requirement Monitoring $8,360.00 $0.00 $8,360.00
Total $87,910.00 $0.00 $87,910.00
III. Fee
$87,910.00Direct
Expenses $5,465.50
Total:$93,375.50
IV.
Notes:
Time and Materials Cost
1. Rate includes multiplier
Labor
Cost
Totals
Direct Labor Rates Classifications
Billing Rates1
TASK/DESCRIPTION
Total
HoursDirect Salary
Multiplier (includes mulitiplier + profit) 3.25%
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Subject: Please DocuSign: City Council Contract 7574-019 Lead and Copper Public Outreach Amendment 1
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