Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 20, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and GT Distributors,
Inc., amending the contract approved by the City Council on October 13, 2020, in the not-to-exceed amount
of $393,000.00; said first amendment to continue to provide public safety equipment and supplies for the
Fire and Police Departments; providing for the expenditure of funds therefor; and providing an effective
date (File 7479 – providing for an additional first amendment expenditure amount not-to-exceed
$98,250.00, with the total contract amount not-to-exceed $491,250.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
As the Police Department continues to improve its Use-of-Force training efforts, ammunition and
simunition (non-lethal training ammunition) will be required. Duty and practice ammunition, in addition to
simunition, is regularly utilized by officers and recruits to carry while on duty, during Force reality-based
training, quarterly training, and when attending various classes offered at the training academy. Police
officers are required by State statute and departmental policy to qualify annually for all weapons they are
authorized to carry, including handguns, shotguns, and rifles.
The remaining items purchased within the contract will be designated for the Fire Marshal’s Office within
the Fire Department to purchase protective equipment, which will include but not be limited to body
armor, holsters, helmets, belts, and additional duty gear.
This cooperative contract offers the lowest price and can provide public safety equipment and supplies that
meet the current and anticipated needs of the Police and Fire departments. Utilizing the Buy Board contracts
provides for volume discount pricing as well as the earliest delivery of ammunition in a limited market
supply.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On October 13, 2020, City Council approved a contract with GT Distributors, Inc., in the not-to-exceed
amount of $393,000 (Ordinance 20-1997).
RECOMMENDATION
Award Amendment No. 1 with GT Distributors Inc., to continue to provide public safety equipment and
supplies for the Fire and Police Departments, in a not-to-exceed amount of $98,250, for a total amended
contract amount of $491,250.
PRINCIPAL PLACE OF BUSINESS
GT Distributors, Inc.
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This Buy Board contract expires on March 31, 2026.
FISCAL INFORMATION
These services will be funded from Police Support account 310003.6358. Requisition #163838 has been
entered into the Purchasing software system in the amount of $133,502.48. The total amended amount of
this contract is $491,250.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Derek Bradford, 940-349-7827.
Legal point of contact: Marcella Lunn at 940-349-8333.