Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 20, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
approving a pre-qualified professional services list of state certified Engineers for professional engineering
services for various capital infrastructure-related projects within the City of Denton for the Capital
Improvements Department; and providing an effective date (RFQ 8377 – for a two (2) year, with the option
for one (1) additional one (1) year extension, in the total three (3) year term).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
To expedite capital project delivery and to reduce staff time and City resources, the Capital Projects
Department advertised a request for qualifications (RFQ) relating to specialized professional services in
several engineering, design, and project management-related disciplines. On November 3, 2023, an RFQ
was advertised for professional services in six (6) categories including Project/Program Management;
Design of Roadways, Sidewalks, Bike Lanes, Intersections, and Bridges; Design of Traffic Signals and
Street Lights; Design of Transportation Services; Design of Water, Wastewater and Stormwater
Infrastructure; and Design of Structural Items. Statements of Qualification (SOQs) were received from
forty-six (46) engineering consultants before the submittal deadline of December 6, 2023.
The RFQ process involved the review of the 46 SOQs and the scoring of each firm for the categories
submitted. This process ensures that not only are all consultants reviewed fairly and based on criteria spelled
out to each consultant in the original RFQ, but it also ensures that the City can use this RFQ process for
consultant selection and contract negotiation regardless of the project funding source (i.e. Utilities Capital
Investment Plan, grant funding, bond funding, etc.).
The goal of the City of Denton’s pre-qualified project management and engineering design list is to provide
a list of approved engineering firms from which Capital Projects, Utilities, and other City departments can
evaluate for specific projects. A ranking of the pre-qualified vendors in the project category will be performed
for every project using the list. The City will then negotiate scope and price with the highest-ranked firm.
If the City and the firm cannot agree on the overall amount, the City moves on to the next firm to gain the
best possible contract for the City and the project.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Any firm that was pre-qualified under this RFQ is eligible to receive contracts for professional services that
go through the normal negotiation and award process, including City Council and Public Utilities Board
consideration (where applicable). It is intended that this method of qualifying engineering firms for
current and future capital project delivery will be repeated every three (3) years and is eligible for use by
any City of Denton departments and divisions when these services are required.
Request for Qualifications (RFQ) for professional engineering services was sent to 611 prospective firms,
including 18 Denton firms, for these services. In addition, the RFQ was placed on the Procurement website
for prospective respondents to download and advertise in the local newspaper. Forty-six (46) statements of
qualifications (SOQ) were received. The SOQs were evaluated based on published criteria, including
experience and qualifications of the firm, past performance and experience on projects, and proposed
personnel staff. The firms scoring 80 or higher in a given category were placed on the pre-qualified list for
that respective work category.
NIGP Code Used for Solicitation:
925 - (Service Only) - Engineering
Services, Professional
Notifications sent for Solicitation sent in IonWave: 611
Number of Suppliers that viewed Solicitation in IonWave: 121
HUB-Historically Underutilized Business Invitations sent out: 90
SBE-Small Business Enterprise Invitations sent out: 202
Responses from Solicitation: 46
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item will be presented to the Public Utilities Board (PUB) on February 26, 2024, retroactively, due to
the February 12, 2024 meeting not having a quorum.
RECOMMENDATION
Recommend approval of a pre-qualified professional services list of state-certified Engineers for
professional engineering services for various capital infrastructure-related projects within the City of
Denton for the Capital Improvements Department as reviewed and qualified by City staff.
ESTIMATED SCHEDULE OF PROJECT
This is an initial two (2) year contract with options to extend the contract for one (1) additional one (1) year
period, with all terms and conditions remaining the same.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be
negotiated with each firm and purchasing orders will be issued as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.