Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 20, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Aerowave Technologies, LLC, through the Buy
Board Cooperative Purchasing Network Contract # 696-23, for the purchase and installation of in-cab radios
for the Solid Waste and Recycling Department; providing for the expenditure of funds therefor; and
providing an effective date (File 8415 – awarded to Aerowave Technologies, LLC, for one (1) year, with
the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of
$79,500.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
The Solid Waste and Recycling Department is aiming to acquire a total of 98 in-cab radios and 20 handheld
radios. The primary objective behind this procurement is to significantly bolster operator safety while
enabling seamless hands-free communication. These radios will be securely installed within the equipment,
providing a hands-free communication solution. Leveraging LTE technology for connectivity ensures
reliable and robust communication channels.
The intended use of these radios is to facilitate internal communication among various divisions within the
department. This upgrade will streamline operations and contribute to a safer and more efficient work
environment for all involved.
Project Description Estimated 3-Year Expenditure
Radio Purchase including install $75,714.28
Contingency $3,785.72
Total $79,500.00
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
This item will be presented to the Public Utilities Board (PUB) on February 26, 2024, retroactively, due to
the February 12, 2024 meeting not having a quorum.
RECOMMENDATION
Award a contract with Aerowave Technologies, LLC, for the purchase and installation of in-cab radios for
the Solid Waste and Recycling Department, for one (1) year, with the option for two (2) additional one (1)
year extensions, in the total three (3) year not-to-exceed amount of $79,500.
PRINCIPAL PLACE OF BUSINESS
Aerowave Technologies, LLC
Lewisville, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from 20YR Buffer Zone Irrigation account 660891585.1365.30100. Requisition
# 163755 has been entered into the Purchasing software system in the amount of $79,500. The budgeted
amount for this item is $79,500.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brandi Neal, 940-349-8027.
Legal point of contact: Marcella Lunn at 940-349-8333.