Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 20, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Techline, Inc., for the supply of traffic signal poles
for the City of Denton Warehouse; providing for the expenditure of funds therefor; and providing an
effective date (RFP 8422 – awarded to Techline, Inc., for three (3) years, with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $2,500,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract is for traffic signal poles, mast arms, and associated hardware. The equipment is
used for new Capital Improvement Project traffic signal construction, replacement of aging and damaged
poles, and any emergency needs for public safety. These items will be carried in the Warehouse Working
Capital inventory. Materials are procured by the Warehouse and charged to the user department, as needed.
Project Description Estimated 5-Year Expenditure
Year 1 $ 500,000
Year 2 $ 500,000
Year 3 $ 500,000
Year 4 $ 500,000
Year 5 $ 500,000
Total $ 2,500,000
Request for Proposals was sent to 98 prospective suppliers, including four (4) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
could provide the services requested in the Scope of Work. The proposal was evaluated based on published
criteria including schedule, compliance with specifications, probable performance, and price. Best and Final
Offer (BAFO) was requested from the firm. The department is awarding the contract to Techline, Inc.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 550 - Markers, Plaques, and Traffic
Control Devices
Notifications sent for Solicitation sent in IonWave: 98
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 35
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Techline, Inc., for the supply of traffic signal poles for the City of Denton Warehouse,
in a three (3) year, with the option for two (2) additional one (1) year extensions, in a total five (5) year not-
to-exceed amount of $2,500,000.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded out of the Warehouse Working Capital account 800100.6801, and charged back
to the using department, on an as-needed basis. The budgeted amount of this item is $2,500,000. The City
will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.