Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 5, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Thelin Recycling Company, L.P., for the grinding
of brush for the Beneficial Reuse Department; providing for the expenditure of funds therefor; and
providing an effective date (IFB-BV 8411 – awarded to Thelin Recycling Company, L.P., for three (3)
years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of $2,750,000.00). The Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
The function of the Beneficial Reuse Department is to divert all brush from the Landfill as well as biosolids
from the Water Reclamation Plant. These waste products are combined to produce nutrient-rich compost
that can be used by the City of Denton’s citizens to enhance their yards, and flower gardens, and amend
soils while also diverting waste products that would take up much-needed Landfill space.
From fiscal year 19/20 through fiscal year 22/23 the department has experienced a 48% increase in the
amount of brush diverted as well as a 36% increase in cost. The department expects to see another price
increase soon due to the growth currently happening in the City and surrounding areas. An anticipated
increase in the amount of brush is expected to be diverted from the Landfill as well.
The grinding of the brush received is part of the department’s objective to provide the feedstock necessary
to produce compost for the citizens of Denton. This allows the City of Denton to provide beneficial products
to its citizens while still recovering the cost of those services.
Project Description Estimated 5-Year Expenditure
Estimated Spend Per YR $500,000
Total Contingency 250,000
Total Contract Amount (5 YR) $2,750,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Invitation for Bids for Best Value was sent to 704 prospective suppliers of this item, including 51 Denton
firms. In addition, specifications were placed on the Procurement website for prospective suppliers to
download and advertised in the local newspaper. Three (3) bids meeting specifications were received,
references were checked, and the bids were evaluated by section based upon published criteria including
price, schedule, and probable performance. Best and Final Offers (BAFO) were requested from the top firm.
Thelin Recycling Company, L.P. was ranked the highest and determined the best value for the City.
NIGP Code Used for Solicitation: 650, 947, 949, 961, 962
Notifications sent for Solicitation sent in IonWave: 704
Number of Suppliers that viewed Solicitation in IonWave: 24
HUB-Historically Underutilized Business Invitations sent out: 70
SBE-Small Business Enterprise Invitations sent out: 286
Responses from Solicitation: 3
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 26, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Thelin Recycling Company, L.P., for the grinding of brush for the Beneficial Reuse
Department, in a three (3) year, with the option for two (2) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $2,750,000.
PRINCIPAL PLACE OF BUSINESS
Thelin Recycling Company, L.P.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Wastewater-Beneficial Reuse account 640400.6545. Requisition
#163538 has been entered into the Purchasing software system in the amount of $500,000. The budgeted
amount for this item is $2,750,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Bartek, 940-349-8626.
Legal point of contact: Marcella Lunn at 940-349-8333.