Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 5, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with CGC General Contractors, Inc., for the renovation
of the meeting room to construct a conference room and study rooms at the Emily Fowler Library for the
Facilities Management Department; providing for the expenditure of funds therefor; and providing an
effective date (RFP 8361 – awarded to CGC General Contractors, Inc., in the not-to-exceed amount of
$154,257.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Currently, the Emily Fowler Library has one (1) meeting room that serves the library staff and the public.
In FY 2018-2019, Emily Fowler Library had 342 programs in the meeting room and an attendance of 6,315.
Due to the high volume of library programs, the staff is limited when offering the meeting room to the
public. Citizens would benefit from having a second space for library programs and public group meetings.
Steinberg Hart, an architectural firm, was contacted to provide a revised floor plan that included a new
conference room and three (3) additional study spaces in June 2022.
Project Description Price
Renovations $ 140,234.00
Contingency 14,023.00
Total $154,257.00
The renovation of the Emily Fowler Library has a total estimated cost of $154,257. This estimate includes
a $140,234 total base bid amount and a contingency of $14,023. A contingency allowance, if any, is for the
sole use of the City and will be subject to written authorization by the City’s Project Manager and Program
Manager.
Request for Proposals was sent to 560 prospective suppliers, including 53 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Eleven (11) proposals were received, with ten (10) meeting specifications.
References were checked, and proposals were evaluated based upon published criteria including safety,
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
scheduled plan, probable performance, and price. Best and Final Offers (BAFO) were requested from the
top firm. Based upon this evaluation, CGC General Contractors, Inc. was ranked the highest and determined
to be the best value for the City.
NIGP Code Used for Solicitation:
909 - (Service Only)-Building
Construction Services, New (Incl.
Maintenance and Repair Services) &
910 - (Service Only)-Building
Maintenance, Installation and Repair
Services
Notifications sent for Solicitation sent in IonWave: 560
Number of Suppliers that viewed Solicitation in IonWave: 26
HUB-Historically Underutilized Business Invitations sent out: 87
SBE-Small Business Enterprise Invitations sent out: 213
Responses from Solicitation: 11
Responses Meeting Specifications: 10
RECOMMENDATION
Award a contract with CGC General Contractors, Inc., for the renovation of the meeting room to construct
a conference room and study rooms at the Emily Fowler Library for the Facilities Management Department,
in a not-to-exceed amount of $154,257.
PRINCIPAL PLACE OF BUSINESS
CGC General Contractors, Inc.
San Antonio, TX
ESTIMATED SCHEDULE OF PROJECT
This contract will begin once Council approves, and a Notice to Proceed is issued. The project is expected
to be completed in 210 days.
FISCAL INFORMATION
These services will be funded from a combination of the accounts listed below.
Emily Fowler Library 100310469.1360.40100 $85,176.24
Emily Fowler Library 100310409.1360.40100 $55,057.76
Requisition #163756 has been entered into the Purchasing software system in the amount of $140,234.
The budgeted amount for this item is $154,257.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.