Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 5, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Techline, Inc., as the primary vendor, and Stuart
C. Irby Company, as the secondary vendor, for the supply of electric rubber insulated termination,
connectors, splices, and accessories for the City of Denton Warehouse; providing for the expenditure of
funds therefor; and providing an effective date (IFB 8400 – awarded to Techline, Inc., as the primary vendor
and Stuart C. Irby Company, as the secondary vendor, for three (3) years, with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $1,200,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract is to supply electric rubber insulated termination, connectors, splices, and accessories
utilized by Denton Municipal Electric (DME) to terminate, splice, and connect the high-voltage electrical
cable to transformers, switches, and other high-voltage electrical equipment. The commodities will be
received and distributed through the centralized Warehouse located at 901B Texas Street, Denton, TX
76209.
Project Description Estimated 5-Year Expenditure
Year 1 $200,000
Year 2 200,000
Year 3 200,000
Year 4 200,000
Year 5 200,000
Contingency for Price Increases 200,000
Total: $1,200,000
Invitation for Bids was sent to 357 prospective suppliers of this item, including 10 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Four (4) bids meeting specifications were received. The lowest bids were received
by Techline, Inc., the primary vendor, and Stuart C. Irby Company, the secondary vendor.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation:
285 - Electrical Equipment and
Supplies (Except Cable and Wire)
Notifications sent for Solicitation sent in IonWave: 357
Number of Suppliers that viewed Solicitation in IonWave: 21
HUB-Historically Underutilized Business Invitations sent out: 36
SBE-Small Business Enterprise Invitations sent out: 149
Responses from Solicitation: 4
RECOMMENDATION
Award a contract to Techline, Inc., as the primary vendor, and Stuart C. Irby Company, as the secondary
vendor, for the supply of electric rubber insulated termination, connectors, splices, and accessories for the
City of Denton Warehouse, in a three (3) year, with the option for an additional two (2) one (1) year
extensions, in the total five (5) year not-to-exceed amount of $1,200,000.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
Stuart C. Irby Company
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded out of the Warehouse Working Capital account, stocked in the Warehouse, and
charged back to the using department as needed. The City will only pay for services rendered and is not
obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.