Exhibit 1 - Agenda Information Sheet - ParadigmCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 5, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Paradigm Traffic Systems, Inc., for the supply of
traffic signal hardware, cabinets, and electronics, Sections B - Cabinet Electronics, C – Cabinets, D –
Applied Information Electronics, and E – PTX Cameras and Accessories, for the City of Denton
Warehouse; providing for the expenditure of funds therefor; and providing an effective date (IFB 8406 -
awarded to Paradigm Traffic Systems, Inc., for three (3) years, with the option for two (2) additional one
(1) year extensions, in the total five (5) year not-to-exceed amount of $4,395,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This Invitation for Bid (IFB) is for the supply of items that are stocked in the Warehouse for ease of accessibility
to be used by the Traffic department in their daily operations, and for repair and maintenance of traffic signals.
This allows for safe vehicle and foot traffic across intersections. These signals also work to flow traffic
through the city using LED lights as visual indicators to the end users. Materials will be ordered on an as-
needed basis to maintain appropriate stocking levels in the City’s Warehouse.
Paradigm Traffic Systems is being awarded Section B - Cabinet Electronics, Section C – Cabinets, Section
D – Applied Information Electronics, and Section E – PTZ (pan tilt zoom) Camera & Accessories. The
cabinets and the electronics that are inside the cabinets are necessary to control these traffic signals.
Based on the estimated annual quantity on the previous contract Bid 7398, it is estimated that the city will
require an average of $824,000 annually to purchase traffic control cabinets and control cabinet electronics.
A 7% contingency for price increases has been added.
Project Description Estimated 5-Year Expenditure
Year 1 $ 824,000
Year 2 824,000
Year 3 824,000
Year 4 824,000
Year 5 824,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Contingency for Price Increase – 7% 275,000
Total $ 4,395,000
Invitation for Bids was sent to 102 prospective suppliers of this item, including four (4) Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download, and
advertised in the local newspaper. Four (4) bids meeting specifications were received. The lowest bid for
Sections B, C, D, and E was received by Paradigm Traffic Systems, Inc.
RECOMMENDATION
Award a contract to Paradigm Traffic Systems, Inc., for the supply of traffic signal hardware, cabinets, and
electronics, Sections B - Cabinet Electronics, C – Cabinets, D – Applied Information Electronics, and E –
PTX Cameras and Accessories, for the City of Denton Warehouse, for three (3) years, with the option for
two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $4,395,000.
PRINCIPAL PLACE OF BUSINESS
Paradigm Traffic Systems, Inc.
Arlington, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded out of the Warehouse Working Capital account and charged back to the using
department as needed. The budgeted amount for this item is $4,395,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.