Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 5, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with DiVal Safety Equipment, Inc., for the acquisition
of self-contained breathing apparatuses for the Fire Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 8432 – awarded to DiVal Safety Equipment, Inc., for one
(1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $600,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
A self-contained breathing apparatus (SCBA) is a respiratory protective device worn by firefighters to
provide breathable air in toxic and hazardous environments. The Fire Department began using SCBAs
manufactured by Scott Safety Corporation in the year 2000. Since then, the manufacturer has issued many
updates to accommodate safety requirements that have been instituted by the National Fire Protection
Association (NFPA).
The 2018 edition of NFPA 1981 requires all SCBA manufacturers to incorporate a Universal Emergency
Breathing Safety System (UEBSS) fitting. This mandate has created an unintended safety issue not only
with the Denton Fire Department but the entire fire service. Since 2018, any newly purchased SCBA can
only be equipped with Rectus 95 fittings. All our SCBAs are currently equipped with the Hansen (old style)
connections. Having SCBAs in service with mismatched emergency breathing connections creates a
dangerous life safety issue. Until this year, the only option to have 100% compatible SCBAs was to do a
complete replacement at a cost of over $600,000. With the newly approved upgrade kits, an upgrade from
the current packs to the new UEBBS fittings and hoses is possible for $130,212.
The Fire Department performs approximately 100 percent of the SCBAs flow tests in-house. When the test
reveals a need, the department will utilize Hoyt Breathing Air Products as a resource for warranty repairs
and replacement parts. This will allow the City of Denton Fire Department to maintain the use of current
safety-appropriate respiratory protection during firefighting and rescue responses.
Upgrading our current frontline SCBA will also allow us to use the 14 new X3-Pro SCBAs that we have in
storage. We will also be able to put any newly ordered SCBAs directly into service.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 153 prospective suppliers, including seven (7) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
can provide the services requested in the Scope of Work. The proposal was evaluated based upon published
criteria including delivery, compliance with specifications, probable performance, and price. Best and Final
Offer (BAFO) was requested from the firm. The department is awarding the contract to DiVal Safety
Equipment, Inc.
NIGP Code Used for Solicitation:
340 – Fire Protection Equipment and
Supplies
Notifications sent for Solicitation sent in IonWave: 153
Number of Suppliers that viewed Solicitation in IonWave: 11
HUB-Historically Underutilized Business Invitations sent out: 15
SBE-Small Business Enterprise Invitations sent out: 60
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with DiVal Safety Equipment, Inc., for the acquisition of self-contained breathing
apparatus (SCBA) for the Fire Department, in a one (1) year, with the option for four (4) additional one (1)
year extensions, in total five (5) year not-to-exceed amount of $600,000.
PRINCIPAL PLACE OF BUSINESS
DiVal Safety Equipment, Inc.
Buffalo, NY
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
This service will be funded from operating account 320100.8545.2605644. Requisitions will be entered on
an as-needed basis. The budgeted amount for this item is $600,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Project Description Estimated 3-Year Expenditure
Year 1 $210,000
Year 2 $80,000
Year 3 $80,000
Year 4 $80,000
Year 5 $80,000
Contingency for years 2-5 $70,000
Total $600,000
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lindsey Garrison, 940-349-8844.
Legal point of contact: Marcella Lunn at 940-349-8333.