Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 19, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with E Brooke Associates
LLC., for professional design services for Audra Oaks Park Master Plan for the Parks and Recreation
Department as set forth in the contract; providing for the expenditure of funds therefor; and providing an
effective date (RFQ 7850-008 – Professional Services Agreement for professional design services awarded
to E Brooke Associates LLC., in the not-to-exceed amount of $51,465.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
The City of Denton Parks and Recreation Department owns a 5.19-acre developed undeveloped located at
1602 Audra Lane, Denton, TX 76209. The proposed project will consist of public engagement, needs
assessment, conceptual designs, construction documents, probable cost for the development, and grant
writing. This information will become part of the master plan for improvements for the park, which could
include items such as, but not limited to a loop trail, playground, pavilion, and typical park amenities.
The Parks, Recreation, and Trails System Master Plan was adopted by the City Council on March 1, 2022.
This agreement is vital in future planning for Parks and Recreation and its mission to serve and meet the
community's needs.
Request for Qualifications for landscape architect services for the Parks and Recreation Department was
solicited using the City’s formal solicitation process. City Council approved a pre-qualified list of
professional service firms on February 1, 2022 (Ordinance 22-192).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2022, City Council approved RFQ 7850 for a prequalified list of firms for landscape
architect services (Ordinance 22-192).
RECOMMENDATION
Award a contract with E Brooke Associates LLC., for design services for the Audra Oaks Park Master Plan
for the Parks and Recreation Department, in a not-to-exceed amount of $51,465.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
E Brooke Associates LLC.
Aubrey, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within twelve (12) months.
FISCAL INFORMATION
These services will be funded from Park Development Funds in project account 400361916. Requisition
#161810 has been entered into the Purchasing software system in the amount of $51,465. The budgeted
amount for this item is $51,465.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Caroline Seward, 940-349-8271.
Legal point of contact: Marcella Lunn at 940-349-8333.