Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 19, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of the first amendment to a contract between the City of Denton and Integrated
Computer Systems, Inc., amending the contract approved by City Council on April 9, 2019, in the not-to-
exceed amount of $3,090,863.53, for continued licensing and vendor support for the Computer Aided
Dispatch (CAD) System, the Law Enforcement Records Management System (RMS), and the Mobile Data
System (MDS) for the Technology Services Department, said first amendment to extend the term of the
contract for one (1) year, with the option for two (2) additional one (1) year extensions; providing for the
expenditure of funds therefor; and providing an effective date (RFP 6400 – providing for an additional first
amendment expenditure amount not-to-exceed $772,000.00, with the total contract amount not-to-exceed
$3,862,863.53, and extending the contract with Integrated Computer Systems, Inc., for one (1) year, with
the option for two (2) additional one (1) year extensions).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
The City of Denton operates and manages a public safety computer-aided dispatch/records management
system (CAD/RMS), which services the City of Denton Police Department, Fire Department, and 911
Dispatch as well as internal and external agency partners. CAD/RMS is software installed on computers
that facilitate the systematic tracking, processing, disposition and necessary reporting of police, fire, and
animal services calls. CAD/RMS allows dispatchers to keep track of pending calls and the location and
availability of police and fire personnel throughout the city. The system allows police and fire personnel in
the field to access information from their vehicle computer. CAD/RMS allows staff to generate reports
required internally and comply with state and federal-mandated reporting.
As the Council is aware, the recent needs assessment indicated that it would be in the City’s best interest to
replace the Integrated Computer Systems (ICS) software. As the RFP and system selection phase moves
forward, it will be an estimated three years for a new system implementation to be complete. While the new
system is being implemented, the existing ICS system will run in parallel. As such, this item will ensure the
appropriate support coverage for this period on the ICS contract.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Project Description Estimated 3-Year Expenditure
Annual Software Assurance Year 1 $ 239,604
Annual Software Assurance Year 2 256,376
Annual Software Assurance Year 3 274,322
Contingency for additional support hours 1,698
Total $ 772,000
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 9, 2019, City Council approved a contract with Integrated Computer Systems, Inc., in the not-to-
exceed amount of $3,090,863.53 (Ordinance 19-679).
RECOMMENDATION
Award Amendment No. 1 with Integrated Computer Systems, Inc., for continued licensing and vendor
support for Computer Aided Dispatch (CAD) System, Law Enforcement Records Management System
(RMS), and Mobile Data System (MDS) for the Technology Services Department, in a not-to-exceed
amount of $772,000, for a total amended contract amount of $3,862,863.53, and extending the contract term
for one (1) year, with the option for two (2) additional one (1) year extensions.
PRINCIPAL PLACE OF BUSINESS
Integrated Computer Systems, Inc.
McKinney, TX
ESTIMATED SCHEDULE OF PROJECT
This first amendment extends the contract for one (1) year, with the option for two (2) additional one (1)
year extensions, with all terms and conditions remaining the same. This contract will expire on April 9,
2027.
FISCAL INFORMATION
This project will be funded from project job cost account 100228409.1360.30100. Requisitions will be
entered on an as-needed basis. The total amended amount of this contract is $3,862,863.53.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.