Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 19, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with TREG Erosion Control Specialists, LLC., for the
Avondale Park Streambank Restoration Project for the Capital Projects Department; providing for the
expenditure of funds therefor; and providing an effective date (IFB 8288 – awarded to TREG Erosion
Control Specialists, LLC., in the not-to-exceed amount of $974,148.00). The Public Utilities Board
recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
The southern bank of Cooper Creek as it passes through Avondale Park has been experiencing consistent,
significant erosion over the past decade. Within the past year, the erosion has increased to the point where
the bank is now cut vertically to a height of up to ten feet, which presents a safety hazard to citizens and
school children who utilize the park. Improvements need to be made to the south bank to reduce the safety
risk and to arrest further erosion of the south bank. Staff have received project-specific qualifications from
several engineering firms for addressing the erosion problem in Avondale Park. The project will include the
installation of a Lueders Stone to prevent future erosion.
The Avondale Park Streambank project has a total project construction cost of $974,148. This estimate
includes the total construction proposal of $927,760 and a 5% contingency in the amount of $46,388. The
contingency allowance is for the sole use of the City and will be subject to written authorization by the
City’s Capital Projects, Project Manager, and Senior Project Manager.
Invitation for Bids was sent to 884 prospective suppliers of this item, including 61 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Six (6) bids were received, with five (5) meeting specifications. The lowest bid was
received by TREG Erosion Control Specialists, LLC.
Base Bid Amount 5% Contingency Total
$927,760 $46,388 $974,148
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 911, 912, and 913
Notifications sent for Solicitation sent in IonWave: 884
Number of Suppliers that viewed Solicitation in IonWave: 33
HUB-Historically Underutilized Business Invitations sent out: 94
SBE-Small Business Enterprise Invitations sent out: 299
Responses from Solicitation: 6
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 11, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with TREG Erosion Control Specialists, LLC., for the Avondale Park Streambank
Restoration Project for the Capital Projects Department, in a not-to-exceed amount of $974,148.
PRINCIPAL PLACE OF BUSINESS
TREG Erosion Control Specialists, LLC.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project is estimated to be complete within 270 days from the date of the Notice to Proceed being issued.
FISCAL INFORMATION
These services will be funded from Other Drainage Project Funding account 650142561.1365.40100.
Requisition #163967 has been entered into the Purchasing software system in the amount of $927,760. The
budgeted amount for this item is $974,148.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Draper, 940-349-7104.
Legal point of contact: Marcella Lunn at 940-349-8333.