Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 19, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Pipe View, LLC dba Pipe View America, as the
primary vendor, and Pro-Pipe, Inc., as the secondary vendor, for storm pipe cleaning and inspection services
for the Drainage Department; providing for the expenditure of funds therefor; and providing an effective
date (RFP 8395 – awarded to Pipe View, LLC dba Pipe View America and Pro-Pipe, Inc. for one (1) year,
with the option for four (4) additional one (1) year extensions, in total five (5) year not-to-exceed amount
of $2,500,000.00). The Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
Staff recently issued a Request for Proposal (RFP) for a contractor to help with the cleaning and televising
of the City of Denton’s storm drain system. The contractor will clean and remove all debris from the storm
drain systems and video the systems to determine if there are any repairs needed. The contractor will record
all deformities, rate the system, and submit it to the City of Denton. The contractor will be responsible for
hauling and disposing of the materials. The Contractor shall follow the current City of Denton Standard
Construction Specification and Details.
Project Description Estimated 5-Year Expenditure
Year 1 Maintenance $ 500,000
Year 2 Maintenance 500,000
Year 3 Maintenance 500,000
Year 4 Maintenance 500,000
Year 5 Maintenance 500,000
Total $ 2,500,000
This contract will help the Drainage Department determine its needs for the Stormwater Master Plan. As
new underground storm drain systems are installed, periodic inspections are necessary to maintain function.
With this contract being implemented, it will greatly help reduce higher costs in the future from failures
and help prevent flooding before it even starts.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Vendor Award
Pipe View, LLC dba Pipe View America Primary
Pro-Pipe, Inc. Secondary
Request for Proposals was sent to 331 prospective suppliers, including 23 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Three (3) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including price, schedule, compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from the top firms. Staff
recommends awarding to a primary and secondary vendor for a combined not-to-exceed amount of
$2,500,000.
NIGP Code Used for Solicitation:
962 - (Service Only) - Miscellaneous
Services, No. 2 (Not Otherwise
Classified)
Notifications sent for Solicitation sent in IonWave: 331
Number of Suppliers that viewed Solicitation in IonWave: 14
HUB-Historically Underutilized Business Invitations sent out: 37
SBE-Small Business Enterprise Invitations sent out: 135
Responses from Solicitation: 3
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 11, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract to Pipe View, LLC dba Pipe View America, as the primary vendor, and Pro-Pipe, Inc., as
the secondary vendor, for storm pipe cleaning and inspection services for the Drainage Department, in a
one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $2,500,000.
PRINCIPAL PLACE OF BUSINESS
Pipe View, LLC dba Pipe View America
Azle, TX
Pro-Pipe, Inc.
Grand Prairie, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
This service will be funded from Wastewater-Drainage account 655051561.1360.40100. Requisitions will
be entered into the Purchasing software system on an as-needed basis. The budgeted amount for this item
is $2,500,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contracts
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Stephen Bonner, 940-349-7197.
Legal point of contact: Marcella Lunn at 940-349-8333.