5497 - Amendment 6 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02D
Fleet Services Facility Expansion
Design Amendment #6
PSA
Not Applicable
Cori Power
5497
N/A
APRIL 2, 2024
24-645
5497 PSA – Amendment #6 Page 1 of 2
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
SIXTH AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND NELSON+MORGAN ARCHTECTS, INC.
PSA 5497
THIS SIXTH AMENDMENT TO CONTRACT (this “Sixth Amendment”) by and
between the City of Denton, Texas (the “City”) and Nelson+Morgan Architects, Inc.
(“Nelson+Morgan”)to that certain Contract executed on February 13, 2014, in the original
not-to-exceed amount of $24,840 (the “Original Agreement”); amended on August 27,
2015 in the additional amount of $20,073.09 aggregating a not-to-exceed amount of
$44,913.09 (the “First Amendment”); amended on October 18, 2016 in the additional
amount of $158,035 aggregating a not-to-exceed amount of $202,948.09 (the “Second
Amendment”); amended on December 11, 2018 in the additional amount of $139,871.88
aggregating a not-to-exceed amount of $342,819.97 (the “Third Amendment”); amended
on April 23, 2021 in the additional amount of $9,320.00 aggregating a not-to-exceed
amount of $352,139.97 (the “Fourth Amendment”); amended on May 24, 2021 in the
additional amount of $18,260.00 aggregating a not-to-exceed amount of $370,399.97 (the
“Fifth Amendment”) (collectively, the Original Agreement, the First Amendment, the
Second Amendment, the Third Amendment, the Fourth Amendment, and the Fifth
Amendment are the “Agreement”) for services related to the architectural and engineering
design services for the Fleet Services Facility Expansion project.
WHEREAS, the City deems it necessary to further expand the services provided by
Architect to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $171,299.00 with this Amendment for an aggregate not-to-exceed
amount of $541,698.97; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Architect to the City;
NOW THEREFORE, the City and Architect (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Fleet Services Facility Expansion project, are hereby authorized to be
performed by Architect. For and in consideration of the additional services to be
performed by Architect, the City agrees to pay, based on the cost estimate detail
attached as Exhibit “A”, a total fee, including reimbursement for non-labor
expenses an amount not to exceed $171,299.00.
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02D
5497 PSA – Amendment #6 Page 2 of 2
2. This Amendment modifies the Agreement amount to provide an additional
$171,299.00 for the additional services with a revised aggregate not to exceed total
of $541,698.97.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Architect, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“ARCHITECT”
NELSON+MORGAN ARCHTECTS,
INC.
By: ______________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
By:
_________________________________
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_______________________________
ATTEST:
JESUS SALAZAR, CITY SECRETARY
By:
_________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02D
President
Engineering Services
Trevor Crain, PMP
Director of Capital Projects
Sara Hensley City Manager
Proposal – Fleet Services Additional Services October 5, 2023 Page 1 of 4
October 5, 2023
Aaron Skinner
Project Manager
City of Denton
Via email: aaron.skinner@cityofdenton.com
RE: Fleet Services Expansion
Additional Services – HVAC installation in Existing
building, PR#6, PR#7, PR#8, PR#9, PR#11, Construction
Administration
NMA Project No. 18014
City of Denton PSA 5497
Aaron, below are the Additional Services necessary for us to design the HVAC system for the Fleet Services
Expansion. I have also included the additional services for PR#6, PR#7, PR#8, PR#9, PR#11, and
construction administration services.
Architectural Proposal for HVAC Installation in Existing Building
1. Introduction:
We are pleased to submit our proposal for the addition of HVAC units to the existing building in
compliance with the 2021 Energy Code. This will entail wall and ceiling insulation upgrades, structural
designs for roof-mounted unit placements, and an informed opinion on probable costs. The existing
HVAC systems will remain as they are.
2. Project Scope:
2.1 HVAC Installation
- Evaluate current ventilation and thermal needs.
- Selection of compatible HVAC units.
- Identification of installation sites, ensuring minimal disruption.
2.2 Insulation Upgrade:
- Selection and installation of wall and ceiling insulation materials, as mandated by the 2021 Energy
Code.
- Selection of suitable insulation materials based on regional requirements and building characteristics.
2.3 Structural Considerations:
- Structural assessment of the existing roof to ensure its capability to support new HVAC units.
- Designing reinforcements or load redistributions, if necessary.
3. Opinion of Probable Cost:
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02D
Exhibit A
Proposal – Fleet Services Additional Services October 5, 2023 Page 2 of 4
An itemized estimation will include:
- Costs of HVAC equipment and their installation.
- Insulation material and associated installation expenses.
- Structural modifications, if required.
- Additional expenses like electrical, plumbing, or ductwork adjustments.
- Contingencies.
4. Additional Services (As Additive Alternates at the City of Denton’s Option):
4.1 Permitting:
- Coordination with local authorities.
- Submission of necessary documents and designs for permit approvals.
- Attending city meetings or reviews if required.
4.2 Construction Administration:
- Coordination and quality control with contractors.
- Regular site inspections over an assumed duration of six months.
- Handling issues and offering timely resolutions.
- Reviewing and validating contractor's applications for payment.
- Overseeing the completion, including certificates, warranties, and the handover process.
5. Timeline:
- Site Surveying: 1 week.
- Construction Documents: 6 weeks.
- Construction Administration: assume 6 months (if opted for by the City of Denton)
6. Architect’s Scope of Services:
Inclusions:
- Site survey and data collection.
- Wall and ceiling insulation recommendations and design.
- Coordination with HVAC, and structural consultants.
- Production of construction documents, including drawings and specifications.
- Regular coordination meetings with the client and associated contractors.
Exclusions:
- HVAC equipment or insulation material procurement.
- Fees for any third-party testing or inspections.
- Electrical or plumbing alterations not directly associated with the HVAC installation.
- Ongoing maintenance or post-warranty repairs of the HVAC system.
8. Next Steps:
Please review and share feedback or modifications required. Upon agreement, we'll commence with the
site surveying and move forward as per the mentioned timeline.
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02D
Proposal – Fleet Services Additional Services October 5, 2023 Page 3 of 4
PR #6 – Access Control
PR#7, #8, #9 – Compressor, Oil Distribution, IDF
ADDITIONAL SERVICES - Fleet Services HVAC
Basic Services
15,000.00$
38,000.00$
2,500.00$
Estimating 3,000.00$
TOTAL BASIC SERVICES 58,500.00$
Add Alternate Services
Permitting 3,500.00$
Construction Administration - assume 6 months
Arch 15,000.00$
MEP 7,500.00$
SUBTOTAL 22,500.00$
TOTAL ADDITIONAL SERVICE 84,500.00$
MEP
Structural
Arch
ADDITIONAL SERVICES - PR #6 ACCESS CONTROL
Basic Services
30.5 hrs 132.00$ /hr 4,026.00$
hrs 100.00$ /hr
hrs 200.00$ /hr
Subconsultants
HPMB
Lobsinger & Potts
markup 20%
TOTAL ADDITIONAL SERVICE 4,026.00$
Drafting
Principal
PM
Basic Services PR #7 Compressor PR #8 Oil Distribution PR #9 IDF
Principal 1 hrs 200$ /hr 200$ 0.5 hrs 200$ /hr 100$ 0.5 hrs 200$ /hr 100$
Project Manager 19.75 hrs 132$ /hr 2,607$ 11 hrs 132$ /hr 1,452$ 6 hrs 132$ /hr 792$
Drafting 4 hrs 100$ /hr 400$ 1 hrs 100$ /hr 100$ hrs 100$ /hr
Subtotal 3,207$ 1,652$ 892$
Subconsultants
MEP Engineer 40 hrs 170$ /hr 6,800$ 3 hrs 170$ /hrs 510$
Markup 20%1,360$ 20%102$
Total 11,367$ 1,652$ 1,504$
TOTAL ADDITIONAL SERVICE 14,523$
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02D
Proposal – Fleet Services Additional Services October 5, 2023 Page 4 of 4
PR#11 – Wash Bay Equipment
Construction Administration
Additional Services Summary
If you have any questions, please don't hesitate to give me a call.
Kelly D. Morgan, President
ADDITIONAL SERVICES - PR #11 WASH BAY EQUIPMENT
Basic Services
8 hrs 132.00$ /hr 1,056.00$
hrs 100.00$ /hr
hrs 200.00$ /hr
Subconsultants
HPMB
Principal 1 hrs 220.00$ 220.00$
Design Engineer 4 hrs 170.00$ 680.00$
Drafting 1 hrs 95.00$ 95.00$
Lobsinger & Potts
markup 20%199.00$
TOTAL ADDITIONAL SERVICE 2,250.00$
PM
Drafting
Principal
ADDITIONAL SERVICES - CONSTRUCTION ADMINISTRATION
Construction Administration Principal PM Staff Staff
6/1/22-5/22/23 3.50 3.50 1,162.00$
9.25 32.75 6,173.00$
41.11 258.50 3.00 42,644.00$
TOTAL 49,979.00$
5/23/23-11/30/2023 3.00 21.00 0.75 3,447.00$
48.71 128.25 26,671.00$
TOTAL 30,118.00$
Rate 200 /hr 132 /hr 100 /hr
DISCOUNT (14,097.00)$
TOTAL ADDITIONAL SERVICE 66,000.00$
Pre Construction Meeting
OAC Meetings
Submittal Review/ASI's/PCO's/Punch
OAC Meetings
Submittal Review/ASI's/PCO's/Punch
ADDITIONAL SERVICES - FLEET SERVICES
HVAC 84,500.00$
PR#6 - Access Control 4,026.00$
PR#7 - Compressor 11,367.00$
PR#8 - Oil Distribution 1,652.00$
PR#9 - IDF 1,504.00$
PR#11 - Wash Bay 2,250.00$
Construction Administration 66,000.00$
TOTAL ADDITIONAL SERVICES 171,299.00$
DocuSign Envelope ID: C556B104-FFE9-49DC-827E-B065DD40D02D
Certificate Of Completion
Envelope Id: C556B104FFE949DC827EB065DD40D02D Status: Completed
Subject: Please DocuSign: City Council Contract 5497 Fleet Services Facility Expansion Design Amendment #6
Source Envelope:
Document Pages: 7 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
2/29/2024 6:55:34 PM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Purchasing Supervisor
City of Denton
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(None)
Completed
Using IP Address: 198.49.140.104
Sent: 2/29/2024 7:01:36 PM
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Signed: 2/29/2024 7:02:06 PM
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Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
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Marcella Lunn
marcella.lunn@cityofdenton.com
Senior Deputy City Attorney
City of Denton
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Kelly Morgan
Kmorgan@nelsonmorgan.com
President
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Trevor Crain, PMP
Trevor.Crain@cityofdenton.com
Director of Capital Projects
City of Denton
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
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Sara Hensley
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City Manager
City of Denton
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Jesus Salazar
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Cheyenne Defee
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City of Denton
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Gretna Jones
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Legal Secretary
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Aaron Skinner
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Project Manager
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Kelly Morgan, Trevor Crain, PMP, Jesus Salazar, Aaron Skinner
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