Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: April 2, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Xylem Water Solutions U.S.A., Inc., to purchase
Flygt pumps, equipment, parts, supplies, and services to operate and maintain the City of Denton sewage
pumping stations and treatment plants for the Water Utilities Department, which is the sole provider of this
service, in accordance with Texas Local Government Code 252.022, which provides that procurement of
commodities and services that are available from one source are exempt from competitive bidding, and if
over $50,000, shall be awarded by the governing body; providing for the expenditure of funds therefor; and
providing an effective date (File 8476 – awarded to Xylem Water Solutions U.S.A., Inc., for three (3) years,
with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $1,875,000.00). The Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
The Water Reclamation Department is currently under contract with Xylem Water Solutions USA, Inc., for
the procurement of Flygt pump equipment, parts, and essential services. These services play a vital role in
maintaining, repairing, and improving the infrastructure of the City of Denton's treatment plants and lift
stations. The initial contract, approved by the City Council on February 18, 2020, was valued at $1,000,000,
spanning a five-year term. Currently, the expenditure stands at 93 percent, prompting the need for a new
contract to continue supporting the wastewater infrastructure of the City of Denton.
Xylem Water Solutions is the exclusive source for Flygt pump equipment and replacement parts. While
competitive bidding is involved in acquiring new project equipment, the installations for Plant and Lift
Station pumps adhere to precisely engineered design and operating conditions. In cases where replacement
becomes necessary, maintaining the use of the same designed operating conditions as the original equipment
is crucial. Decisions regarding repair or replacement depend on factors such as the overall condition, age
of the pump, and the cost of new equipment.
Repairs may sometimes involve significant lead times. According to the Texas Commission on
Environmental Quality (TCEQ) Rule 317.3, it is mandated that "the firm pumping capacity of all lift stations
shall be such that the expected peak flow can be pumped to its desired destination." Firm pumping capacity
refers to the total maximum pumping capacity of the station, even with the largest pumping unit out of
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
service. Lack of redundancy when a pump is out of service can pose a challenge in meeting this rule. To
uphold health and human safety standards, the City is obligated to ensure that repairs are promptly executed
Project Description Estimated 5-Year Expenditure
Xylem pumps and services year 1 $300,000
Xylem pumps and services year 2 300,000
Xylem pumps and services year 3 300,000
Xylem pumps and services year 4 300,000
Xylem pumps and services year 5 300,000
Contingency 375,000
Total $1,875,000
Section 252.022 of the Local Government Code stipulates that procurement of sole source commodities and
services, exceeding $50,000, is exempt from competitive bidding and must be awarded by the governing
body.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 25, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award with a contract to Xylem Water Solutions USA, Inc., to purchase Flygt pumps, equipment, parts,
supplies, and services to operate and maintain the City of Denton sewage pumping stations and treatment
plants for the Water Utilities Department, in a three (3) year, with the option for two (2) additional one (1)
year extensions, in the total five (5) year not-to-exceed amount of $1,875,000.
SUSTAINABILITY MEASURES
The repair and replacement of existing wastewater pumps ensures the reliable and safe operation of pumps,
particularly in critical applications like water supply, wastewater management, and flood control.
PRINCIPAL PLACE OF BUSINESS
Xylem Water Solutions U.S.A., Inc.
Carrollton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year, with the option to extend the contract for (2) additional one (1) year
extensions, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items and services will be funded from Water Reclamation account 640100.6525. Requisitions will
be entered on an as-needed basis. The budgeted amount for this item is $1,875,000. The City will only pay
for parts or services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chris Carroll, 940-349-7190.
Legal point of contact: Marcella Lunn at 940-349-8333.