Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: April 2, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Reeder Distributors, Inc., through the Buy Board
Cooperative Purchasing Network Contract # 715-23, for the purchase of new equipment, as well as repairs,
inspections, and replacement of existing shop equipment for the Fleet Services Department; providing for
the expenditure of funds therefor; and providing an effective date (File 8485 – awarded to Reeder
Distributors, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions, in the
total five (5) year not-to-exceed amount of $2,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton Fleet Services Department has identified numerous replacement needs for the Fleet
Maintenance Shop, that will end their service life in the next five (5) years, as well as equipment additions
that will enhance the services of the department. The proposed contract will allow for the repairs,
replacement, inspection, and purchase of items including, but not limited to, vehicle lifts, pumps,
compressors, and rotary leverless tire changers. Assets purchased on this contract will be used by the Fleet
Department for repairs and maintenance of vehicles for all City departments.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Reeder Distributors, Inc., for the purchase of new equipment, as well as repairs,
inspections, and replacement of existing shop equipment for the Fleet Services Department, in a one (1)
year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of $2,000,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Reeder Distributors, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This Buy Board contract expires on November
30, 2026.
FISCAL INFORMATION
These products and services will be funded through Capital Fund accounts. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.