Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: April 16, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a Professional Services Agreement between the City of
Denton and Freese and Nichols, Inc., amending the contract approved by City Council on December 12,
2017, in the not-to-exceed amount of $1,200,000.00, said first amendment to provide full depth
reconstruction and utility improvements within the project limits for the Capital Projects Department;
providing for the expenditure of funds therefor; and providing an effective date (File 6625 – providing for
an additional first amendment expenditure amount not-to-exceed $1,630,500.00, for a total contract amount
not-to-exceed $2,830,500.00). The Public Utilities Board recommends approval (4 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
In December 2017, the City Council approved a contract with Freese and Nichols Inc. for the design of the
Pecan Creek 4 Phase 3 & 4 Stormwater Project. The staff has reevaluated the project scope of Pecan Creek
4 Phase 3 & 4 to incorporate full-depth pavement reconstruction into the project design along with
additional utility work along West Mulberry Street, West Sycamore Street, and Stroud Street. The additional
utility work includes the replacement of the water mains on West Mulberry and West Sycamore Streets, the
wastewater main on West Mulberry Street, and additional drainage on Stroud Street to replace aging
infrastructure. The purpose of this amendment is to provide funding to address additional scope, update
design standards and technical specifications, and right-of-way or easement acquisitions. On November 7,
2023, voters approved this project as part of the 2023 Bond Program.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On December 12, 2017, City Council approved a contract with Freese and Nichols Inc., in the not-to-exceed
amount of $1,200,000 (Ordinance 2017-403).
On April 8, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award Amendment No. 1 with Freese and Nichols Inc., to provide full-depth reconstruction and utility
improvements within the project limits for the Capital Projects Department, in a not-to-exceed amount of
$1,630,500, for a total amended contract amount of $2,830,500.
PRINCIPAL PLACE OF BUSINESS
Freese and Nichols, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project design will be started upon approval, followed by Right-Of-Way acquisition into construction.
Construction is estimated to take 24 months.
FISCAL INFORMATION
These services will be funded from Drainage Projects Fund C.O. account 650118455 and Drainage Projects
G.O. account 650118459. Purchase Order #184278 will be revised to include the first amendment amount
of $1,630,500. The total amended amount of this contract is $2,830,500.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Sheldon Gatewood, 940-349-7423.
Legal point of contact: Marcella Lunn at 940-349-8333.