Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: April 16, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Martinez Architects, LP,
for the architectural design services of Fire Station # 5 & Fire Station # 6 for the Capital Projects Department
as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date
(RFQ 7818-011 – Professional Services Agreement for design services awarded to Martinez Architects, LP,
in the not-to-exceed amount of $2,071,500.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The Fire Department continues to see an increase in the overall call for service volume. Data and response
trends allow staff to conservatively predict the workload of future years. Staff ran a response analysis and
compared call response times based on National Fire Protection Association Standard 1710, Standard for
the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and
Special Operations to the Public by Career Fire Departments. The new Fire Stations will reduce extended
response times, as well as assist with the coverage of the western portion of the city.
This Project is a part of the 2023 Bond Election-Proposition D: Public Safety, with funds issued under the
Fiscal Year 2023-2024.
Upon reviewing and re-evaluating the qualifications of the prequalified vendors, staff found Martinez
Architect, LP. to have the most relevant fire station design experience for fire station structures, has current
in progress in Texas, and available staff to complete the project within the schedule. Martinez Architect,
LP. has provided design and construction phase services for many projects similar in size and cost to Fire
Station No. 5 & Fire Station No. 6. Based on Martinez Architect, LP’s knowledge, project team experience,
and availability, staff has selected Martinez Architect, LP as the best choice for Fire Station No. 5 & Fire
Station No. 6. design.
Request for Qualifications for vertical construction services for Facilities Management was solicited using
the City’s formal solicitation process. City Council approved a pre-qualified list of professional service
firms on November 16, 2021 (Ordinance 21-2435).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 16, 2021, City Council approved RFQ 7818 for a prequalified list of firms for vertical
construction projects (Ordinance 21-2435).
RECOMMENDATION
Award a contract with Martinez Architects, LP, for professional design services for Fire Station No. 5 &
Fire Station No. 6 for the Capital Projects Department, in a not-to-exceed amount of $2,071,500.
PRINCIPAL PLACE OF BUSINESS
Martinez Architects, LP
Houston, TX
SUSTAINABILITY MEASURES
New building construction and renovations focus on Energy Conservation and Efficiency including the
pursuit of renewable technologies, energy conservation, and adherence to the International Energy
Conservation Code (IECC).
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated completion date of Q3 2026. We anticipate the
conclusion of Design Development documents by Q3 of 2024 and 100% Construction Drawings by Q1 of
2025.
FISCAL INFORMATION
These services will be funded from a combination of the accounts listed below.
Fire Station 5 Rebuild 250134475.1360.20100 $1,157,000
Fire Station 6 Rebuild 100392475.1360.20100 $914,500
Requisition # 164368 has been entered into the Purchasing software system in the amount of $2,071,500.
The budgeted amount for this item is $2,071,500.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.