Exhibit 1 - Agenda Information SheetCity of Denton
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 7, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Harendt Construction Group, LLC, for the Hobson
Lift Station Electrical Improvements Project for the Water Utilities Department; providing for the
expenditure of funds therefor; and providing an effective date (CSP 8348 – awarded to Harendt
Construction Group, LLC, in the not-to-exceed amount of $1,260,561.12). The Public Utilities Board
recommends approval (4 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Hobson Lift station has been in continuous service since 1980 and includes many electrical components
that have outlived their useful life and are outdated. When the lift station was constructed, the electrical
system was installed over the wet well allowing hazardous sewer gases to corrode and damage the electrical
panels. Over the last 40-plus years, staff has replaced many electrical components to keep the lift station
online.
This contract is for the construction and rehabilitation of the Hobson Lift Station electrical system to resolve
the ongoing corrosion issue that is impacting the operation of the lift station. The project will include an
elevated electrical pad that will relocate the new electrical components away from the wet well. Modern
electrical equipment and a canopy will also be installed. This update will provide reliability to the lift station
to maintain service to the customers in the area.
Price $1,145,964.66
Contingency (10%) 114,596.46
Total $1,260,561.12
The Hobson Lift Station Electrical Improvements Project has a total estimated cost of $1,260,561.12. This
estimate includes a $1,145,964.66 total base bid amount and a contingency of $114,596.46. A contingency
allowance, if any, is for the sole use of the City and will be subject to written authorization by the City’s
Project Manager and Program Manager.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Competitive Sealed Proposals were sent to 1,015 prospective suppliers, including 73 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. One (1) proposal was received, and references were checked to ensure
the vendor can provide the services requested in the Scope of Work. The proposal was evaluated based
upon published criteria including key personnel, past experience on similar projects, schedule/written plan,
safety record, and price. Best and Final Offer (BAFO) was requested from the firm. The department is
awarding the contract to Harendt Construction Group, LLC.
NIGP Code Used for Solicitation: 911, 912, 913, 914
Notifications sent for Solicitation sent in IonWave: 1,015
Number of Suppliers that viewed Solicitation in IonWave: 26
HUB-Historically Underutilized Business Invitations sent out: 108
SBE-Small Business Enterprise Invitations sent out: 347
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 22, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Harendt Construction Group, LLC, for the Hobson Lift Station Electrical
Improvements Project for the Water Utilities Department, in a not-to-exceed amount of $1,260,561.12.
PRINCIPAL PLACE OF BUSINESS
Harendt Construction Group, LLC
Dennis, TX
SUSTAINABILITY MEASURES
The Hobson Lift Station Electrical Improvements Project will improve the safety and longevity of the
electrical components. This upgrade supports continuous safe wastewater conveyance in line with state
regulations.
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated completion within 366 days after the date when
the Contract Time commences to run, which is the day indicated in the Notice to Proceed.
FISCAL INFORMATION
These services will be funded from Water Utilities account 640175541.1360.40100. Requisition #164463
has been entered into the Purchasing software system in the amount of $1,145,964.66. The budgeted amount
for this item is $1,260,561.12.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: David Brown, 940-349-8480.
Legal point of contact: Marcella Lunn at 940-349-8333.