Exhibit 1 - Agenda Information Sheet Amend 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 7, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a Professional Services Agreement between the City of
Denton and Parkhill, Smith & Cooper, Inc., amending the contract approved by the City Council on January
11, 2022, in the not-to-exceed amount of $1,011,665.00; said first amendment to provide additional
construction administration services for the updated construction schedule of the development plans for
Fire Station No. 9 for the Capital Projects Department; providing for the expenditure of funds therefor; and
providing an effective date (RFQ 7818-002 – providing for an additional first amendment expenditure
amount not-to-exceed $99,931.33, with the total contract amount not-to-exceed $1,111,596.33).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Fire Department continues to see an increase in the overall call for service volume, specifically in the
northwest portion of the city. Data and response trends allow staff to conservatively predict the workload
of future years. Staff ran a response analysis and compared call response times based on National Fire
Protection Association Standard 1710, Standard for the Organization and Deployment of Fire Suppression
Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire
Departments. A proposed Airport/Fire Station 9, when constructed, will reduce extended response times
west of Interstate 35 including Denton Enterprise Airport and industrial area, as well as assist with the
coverage of the western portion of the City.
In January 2022, a professional services agreement was executed with Parkhill for Professional Design
Services for Fire Station 9. Initial Notice to Proceed (NTP) for the project was issued in November 2022 in
which construction coordination began between Parkhill and Core Construction. Parkhill’s original
construction administration fee was utilized from December 2022 through October 2023. The Additional
Fee requested within this amendment will cover the remainder of the updated construction schedule, from
November 2023 through June 2024.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 11, 2022, City Council approved a Professional Service Agreement with Parkhill, Smith &
Cooper, Inc., in the not-to-exceed amount of $1,011,665.00 (Ordinance 22-078).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award Amendment No. 1 with Parkhill, Smith & Cooper, Inc., for additional construction administration
services for the updated construction schedule of the development plans for Fire Station No. 9 for the Capital
Projects Department, in a not-to-exceed amount of $99,931.33, for a total amended contract amount of
$1,111,596.33.
PRINCIPAL PLACE OF BUSINESS
Parkhill, Smith & Cooper, Inc.
Frisco, TX
ESTIMATED SCHEDULE OF PROJECT
The estimated completion for this project is Q3 of 2024.
FISCAL INFORMATION
These services will be funded from the project account 100318409.1360.20100. Purchase Order #199240
will be revised to include the first amendment amount of $99,931.33. The total amended amount of this
contract is $1,111,596.33.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Giovanni Pineiro-Villalba, 940-349-7107.
Legal point of contact: Marcella Lunn at 940-349-8333.