Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 7, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with HOAR Program
Management, LLC, for project management services for Fire Station #5 & Fire Station #6 for the Capital
Projects Department as set forth in the contract; providing for the expenditure of funds therefor; and
providing an effective date (RFQ 8245-004 – Professional Services Agreement for project management
services awarded to HOAR Program Management, LLC, in the not-to-exceed amount of $753,044.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
Hoar Program Management (HPM) was selected from a prequalified list for project management services
for vertical construction projects. HPM has experience performing project management services for Fire
Stations. Based on their knowledge and experience with similar projects and a good performance record,
HPM ranked highest in providing these services and various stakeholders' needs making them an asset to
the project team.
Estimated expenditures per project are provided below. The contract is structured based on hourly rates
with a not-to-exceed amount of $753,044.
Request for Qualifications for project management services for various vertical construction projects for
the Capital Improvement Projects Department was solicited using the City’s formal solicitation process.
City Council approved a pre-qualified list of professional service firms on August 15, 2023 (Ordinance 23-
1521).
Project Description Estimated Expenditure
Fire Station #5 $423,339.00
Fire Station #6 329,705.00
Total: $753,044.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 15, 2023, City Council approved RFQ 8245 for a prequalified list of firms for project
management services for various vertical construction projects for the Capital Improvement Projects
Department (Ordinance 23-1521).
RECOMMENDATION
Award a contract with Hoar Program Management, LLC, for project management services for Fire Station
#5 & Fire Station #6 for the Capital Projects Department, in a not-to-exceed amount of $753,044.
PRINCIPAL PLACE OF BUSINESS
Hoar Program Management, LLC
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
These services will be started upon approval with a completion date of Q3 2026.
FISCAL INFORMATION
These services will be funded from a combination of the accounts listed below.
Fire Station 5 Vertical 250134475.1360.21100 $423,339
Fire Station 6 Rebuild 100392475.1360.21100 329,705
Total: $753,044
Requisition #164308 has been entered into the Purchasing software system in the amount of $753,044. The
budgeted amount for this item is $753,044.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.