Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 7, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with MSM Signs LLC dba Fastsigns Denton, for interior
and exterior signs for various City buildings for the Facilities Management Department; providing for the
expenditure of funds therefor; and providing an effective date (RFP 8426 – awarded to MSM Signs LLC
dba Fastsigns Denton, for one (1) year, with the option for four (4) additional one (1) year extensions, in
the total five (5) year not-to-exceed amount of $2,000,000.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Facilities Management maintains the interior and exterior signage located throughout 206 City-owned
buildings. Signage needs at these facilities range from interior hallway and office markers to large exterior
building signage. This contract is to assist in the creation and installation of signage on an as-needed basis
to assist the City with renovations, remodels, and maintenance of existing facilities. The historical average
spend for signage maintenance is $20,000 per year.
In addition to regular maintenance and replacements, Facilities Management will begin implementing a
new interior sign standard throughout all locations to provide cohesion throughout the City. Interior signage
currently varies depending on the design of each building at the time of City ownership or the most recent
renovation. This variety in color, size, and layout increases the cost and time to maintain signage in office
spaces, restrooms, and hallways. Facilities will begin implementing this new standard in our tier 1 buildings,
which are identified based on high public usage and City staff occupancy. The estimated cost to address
these buildings is $1,750,000 over the contract term.
Year 1 Year 2 Year 3 Year 4 Year 5
Signage Standardization $350,000 $350,000 $350,000 $350,000 $350,000
Signage Maintenance 20,000 20,000 20,000 20,000 20,000
Contract Spend $370,000 $370,000 $370,000 $370,000 $370,000
Contingency 30,000 30,000 30,000 30,000 30,000
Contract Spend w/ Contingency $400,000 $400,000 $400,000 $400,000 $400,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 328 prospective suppliers, including 15 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Four (4) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including schedule, compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, MSM Signs LLC dba Fastsigns Denton was ranked the highest and determined to be the best
value for the City.
NIGP Code Used for Solicitation:
801-Signs, Sign Materials, Sign-Making
Equipment, and Related Supplies
Notifications sent for Solicitation sent in IonWave: 328
Number of Suppliers that viewed Solicitation in IonWave: 26
HUB-Historically Underutilized Business Invitations sent out: 17
SBE-Small Business Enterprise Invitations sent out: 106
Responses from Solicitation: 4
RECOMMENDATION
Award a contract with MSM Signs LLC dba Fastsigns Denton, for interior and exterior signs for various
City buildings for the Facilities Management Department, in a one (1) year, with the option for four (4)
additional one (1) year extensions, in total five (5) year not-to-exceed amount of $2,000,000.
SUSTAINABILITY MEASURES
The most cost-effective and efficient parts available will be used when replacing or repairing signs.
PRINCIPAL PLACE OF BUSINESS
MSM Signs LLC dba Fastsigns Denton
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Outside Contracted Services account 880200.6545. Requisitions will
be entered into the Purchasing software system on an as-needed basis. Sign additions or new construction
will be funded from the capital budget. The budgeted amount for this item is $2,000,000. The City will only
pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Thomas Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.