Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 7, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Archden Construction Services, LLC, Ellis and
Sons Renovations, LLC, and Acumen Enterprises, Inc., for construction services for renovations, remodels,
and maintenance of existing facilities for the Facilities Management Department; providing for the
expenditure of funds therefor; and providing an effective date (RFQ 8451 – awarded to Archden
Construction Services, LLC, Ellis and Sons Renovations, LLC, and Acumen Enterprises, Inc., for one (1)
year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of $2,475,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This solicitation aims to establish an assortment of well-qualified service providers to provide listed services
specific to construction, renovation, remodeling, and deferred maintenance of City buildings in support of
the City of Denton Facilities Management staff.
This contract will include routine repairs, service calls, special projects, and renovation projects. The
services defined in the contract will be performed on an as-needed basis to assist the City with renovations,
remodels, and maintenance of existing facilities, and support the need for renovations when onboarding
new full-time employees (FTEs). Preventative maintenance ensures all occupied spaces have the highest
quality of operability, longevity, and efficiency. Service calls will allow Facilities Management staff to
immediately address customer concerns that could impact City operations. Additionally, the contract will
be the means for renovation projects as needed for customer and operational needs, while supporting
renovations for new FTEs in space that has reached occupancy limits in its current floor plan.
Facilities Management has a Capital Improvement Project (CIP) Replacement Program in place that
encompasses the fit and finish of existing infrastructure to assist in managing the operational office spaces.
The schedule and need for fit and finish upgrades were identified in the Facilities Condition Assessment
(FCA) in 2022 and have an estimated replacement and reconditioning need through 2028.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The Facilities Management Project Team has expended $485,000 per year over the last two (2) years. The
forecasted expenditures for Facilities Maintenance, Project Team, deferred maintenance, and customer
requests for renovations is $2,475,000 over five (5) years.
Request for Qualifications (RFQ) for general construction services was sent to 1,032 prospective firms,
including 79 Denton firms, for these services. In addition, the RFQ was placed on the Procurement website
for prospective respondents to download and advertised in the local newspaper. Six (6) statements of
qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including
qualifications of provider's subcontractors, experience and qualifications of the vendor, experience and
availability of the proposed personnel, work history with local government, legal history, and references.
all firms scoring 80 or higher were placed on the list. the evaluation team is recommending approval of the
list with three (3) qualified firms.
NIGP Code Used for Solicitation: 910, 912, and 914
Notifications sent for Solicitation sent in IonWave: 1,032
Number of Suppliers that viewed Solicitation in IonWave: 75
HUB-Historically Underutilized Business Invitations sent out: 120
SBE-Small Business Enterprise Invitations sent out: 369
Responses from Solicitation: 6
RECOMMENDATION
Award contract with Archden Construction Service, LLC, Ellis and Sons Renovations, LLC, and Acumen
Enterprises, Inc., for construction services for renovations, remodels, and maintenance of existing facilities
for the Facilities Management Department, in a one (1) year, with the option for four (4) additional one (1)
year extension, in the total five (5) year not-to-exceed amount of $2,475,000.
PRINCIPAL PLACE OF BUSINESS
Archden Construction Service, LLC Ellis and Sons Renovations LLC Acumen Enterprises, Inc.
Denton, TX Denton, TX Desoto, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be
negotiated with each firm and purchasing orders will be issued as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.