Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 7, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with NewEdge Services, LLC, through the Department
of Information Resources (DIR) Cooperative Contract No. DIR-CPO-4771, for the purchase of contracted
GIS services for the Public Works Department; providing for the expenditure of funds therefor; and
providing an effective date (File 8533 – awarded to NewEdge Services, LLC, for one (1) year, with the
option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of
$194,250.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton adopted an (Americans with Disabilities Act) ADA Transition Plan in January 2022
that recommended improvements to the existing sidewalk and ADA ramp network as well as asset
additions. The intention stated that the sidewalk and ramp data need to be linked with asset management
software to ensure that maintenance performed updated the asset’s condition and departmental work. To
achieve this goal, the cleanup of the dataset was acknowledged. The first year of this services contract will
complete the cleanup effort.
Sidewalks and ADA ramp assets need to be inventoried in the asset management system Public Works uses
to record maintenance. Currently, maintenance is recorded geospatially but not connected to the asset or
able to impact its condition.
Completing the edits and updates to sidewalk and ADA ramp assets will enhance operations within multiple
departments and provide increased opportunity for public communication on progress towards the City’s
stated goals. Internal GIS resources are not sufficient to carry out this project expediently and would
necessitate delaying other projects currently planned or underway.
Staff recommends proceeding with the best combination of scope, schedule, and budget by utilizing a Texas
DIR contract for GIS services, and continuing the use of GIS contracted services in future budget years to
address other asset classes.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Examples of Expenditures Estimated 3-Year Expenditure
Project Manager Bundle ($12,950 a year X 3YR) $38,850.00
Technician Bundle ($38,850 a year X 3YR) 116,550.00
Contingency 25% 38,850.00
Total $194,250.00
Pricing obtained through the Department of Information Resources (DIR) Cooperative Purchasing Network
has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, City Council approved the interlocal agreement with the Texas Department of
Information Resources Purchasing Network (Ordinance 20-196).
RECOMMENDATION
Award a contract with NewEdge Services, LLC, for the purchase of contracted GIS services for the Public
Works Department, in a one (1) year, with the option for two (2) additional one (1) year extensions, in the
total three (3) year not-to-exceed amount of $194,250.
PRINCIPAL PLACE OF BUSINESS
NewEdge Services, LLC
Frisco, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same. This DIR contract expires on November 3, 2026.
FISCAL INFORMATION
These products and services will be funded through Streets operating budget account number
285801.6516.0003. Requisition #164511 has been entered into the Purchasing software system in the
amount of $64,750. The budgeted amount for this item is $194,250. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tina Ek, 940-349-8085.
Legal point of contact: Marcella Lunn at 940-349-8333.