Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 7, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Commdex Consulting, LLC, through the U.S.
General Services Administration's (GSA) Cooperative Purchasing Contract # GS-35F-373DA, for fiber
consulting services for the Technology Services Department; providing for the expenditure of funds
therefor; and providing an effective date (File 8537 – awarded to Commdex Consulting, LLC, in the not-
to-exceed amount of $150,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
In the late 1990s, the City started installing fiber optic cable throughout the city. The average life expectancy
for fiber optic cabling is 20 years. Fiber is currently only being replaced ad hoc when there is repair needed.
Because of the age of the existing fiber and the current ad hoc nature of replacement, Tech Services
recommends an evaluation of all fiber routes to determine the best, most fiscally responsible method to
replace aging fiber.
Commdex Consulting, LLC is a nationally recognized fiber consultant and was chosen on the
recommendation of partnering cities in the DFW metroplex.
Pricing obtained through the GSA Cooperative Purchasing Program has been competitively bid and meets
the statutory requirements of Texas Local Government Code 271.102.
RECOMMENDATION
Award a contract with Commdex Consulting, LLC, for fiber consulting services for the Technology
Services Department, in a not-to-exceed amount of $150,000.
PRINCIPAL PLACE OF BUSINESS
Commdex Consulting, LLC
Atlanta, GA
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This GSA contract expires on June 23, 2026.
FISCAL INFORMATION
These services will be funded from the Tech Services Project Fund account 830048747.1360.30100.
Requisition #164670 has been entered into the Purchasing software system in the amount of $109,928.94.
The budget amount of this item is $150,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.