24-867 - 8540 - Ordinance ExecutedORDINANCE NO. 24-867
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION. AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT
WITH VERMEER EQUIPMENT OF TEXAS, LLC DBA VERMEER TEXAS-LOUISIANA,
INC., THROUGH THE BUY BOARD COOPERATIVE PURCHASING NETWORK
CONTRACT NOS. 646-2 1, 684-22, 685-22, & 687-22, FOR THE PURCHASE, REPAIR, AND
RENTAL OF CONSTRUCTION EQUIPMENT FOR THE FLEET SERVICES
DEPARTMENT: PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (FILE 8540 – AWARDED TO VERMEER
EQUIPMENT OF TEXAS, LLC DBA VERMEER TEXAS-LOUISIANA, INC., FOR ONE (1)
YEAR, WITH THE OPTION FOR FOUR (4) ADDITIONAL ONE (1) YEAR EXTENSIONS,
IN THE TOTAL FIVE (5) YEAR NOT-TO-EXCEED AMOUNT OF $4,500,000.00).
WHEREAS, pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing
Network has solicited, received, and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies, or services in accordance with the procedures of state law and
city ordinances; and
WHEREAS, the City Manager, or a designated employee, has reviewed and
recommended that the herein described materials, equipment, supplies, or services can be
purchased by the City through the Buy Board Cooperative Purchasing Network programs at less
cost than the City would expend if bidding these items individually; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The items shown in the “File Number” referenced herein and on file in the
office of the Purchasing Agent, are hereby accepted and approved as being the lowest
responsible bids for such items:
FILE
NUMBER VENDOR AMOUNT
8540 Vermeer Equipment of Texas, LLC
dba Vermeer Texas-Louisiana, Inc.
$4,500,000.00
SECTION 2. By the acceptance and approval of the items set forth in the referenced file
number, the City accepts the offer of the persons submitting the bids to the Buy Board
Cooperative Purchasing Network for such items and agrees to purchase the materials, equipment,
supplies, or services in accordance with the terms, conditions, specifications, standards,
quantities, and for the specified sums contained in the bid documents and related documents filed
with the Buy Board Cooperative Purchasing Network and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in the referenced file number wish to enter into a formal written agreement as a result of the
City’s ratification of bids awarded by the Buy Board Cooperative Purchasing Network, the City
Manager, or their designated representative, is hereby authorized to execute the written contract
which shall be attached hereto; provided that the written contract is in accordance with the terms,
conditions, specifications, and standards contained in the Proposal submitted to the Buy Board
Cooperative Purchasing Network, and the quantities and specified sums contained in the City’s
purchase orders and related documents referenced herein are approved and accepted.
SECTION 4. The City Council of the City of Denton hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 5. By the acceptance and approval of the items set forth in the referenced file
number, the City Council hereby authorizes the expenditure of funds therefor in the amount and
in accordance with the approval of purchase orders or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
3The motion to approve
seconded by J.e Hl;\1,,_
the following vote U - U :
is ordinance was made by Br, An Beck and
' This ordinance was passed and approved by
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:&/
,/
,/
V/
,/
L/
Vicki Byrd, District 1 :
Brian Beck, District 2:
Paul b4eltzer, District 3 :,/
Joe Holland, District 4:
Brandon Chase McGee, At Large Place 5:
Chris Watts, At Large Place 6:
P JrIIIL S S E ];} JrEIIIL •]N][1:) 1f!IIIL P PROVED this the IIn day of L+, 2024.
GERARD HUDSPETH, MAYOR
ATTEST:
LAUREN THODEN, CITY SECRETARY
daww_L ,..,Mdb
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by MaKella Lunn
DN: dc=com, dc=cityofdenton,
dc=c c>dad, ou=Department Users and
Groups, ou=General Government,
o=;t:faT7rTaTFaBIENrT
email=Marcella.Lunn@cityofdenton.co
Date: 2024.CH.16 13:04: 1 7 {)5'oa'
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