Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 7, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with GT Distributors, Inc., through the Buy Board
Cooperative Purchasing Network Contract # 698-23, for the purchase of public safety equipment and
supplies for the Denton Police and Fire Departments; providing for the expenditure of funds therefor; and
providing an effective date (File 8541 – awarded to GT Distributors, Inc., in the not-to-exceed amount of
$3,500.000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The purpose of this agenda item is to request Council’s approval for expenses to purchase public safety
equipment and related supplies for the Police and Fire Departments from GT Distributors, Inc. This action
does not encumber funds; however, the agreement will establish set pricing for goods, for a specific term
which are ordered annually on an as-needed basis by both departments.
As the Police Department continues to improve its Use-of-Force training efforts, ammunition and
simunition (non-lethal training ammunition) will be required. Duty and practice ammunition, in addition to
simunition, is regularly utilized by officers and recruits to carry while on duty, used for practice during
Force on Force reality-based training, quarterly training, and for use when attending various classes offered
at the training academy. Police officers are required by state statute and departmental policy to qualify
annually on all weapons they are authorized to carry, including handguns, shotguns, less lethal, and rifles.
The remaining items purchased within the contract will be designated for the Fire Marshal’s Office within
the Fire Department to purchase protective equipment, which will include but not be limited to; body armor,
holsters, helmets, belts, and additional duty gear.
This contract offers the lowest price and can provide public safety equipment and supplies that meet the
currently anticipated needs of the Police and Fire departments. Pricing obtained through the Buy Board
Cooperative Purchasing Network has been competitively bid and meets the statutory requirements of Texas
Local Government Code 271.102. Utilizing the Buy Board contracts provides for volume discount pricing
as well as the earliest delivery of ammunition in a limited market supply.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
In previous years, the Police Department has primarily purchased ammunition from GT Distributors under
this contract. There has been a 25% increase in ammo cost in the past three (3) years which has not been
addressed. Additionally, we've seen a 10% increase in sworn personnel. As the department continues to
grow, the number of officers needing training with both ball ammunition, simunition, and issued duty
rounds will also increase. Also added to this contract will be less lethal ammunition (rubber impact and
crowd control munitions) to supply the department’s SWAT and Mobile Field Force Operations. As well,
the department has previously used a different vendor for body armor purchases. The department’s Uniform
Committee, after research and field-testing multiple options, has recommended a new body armor made by
Safariland. This also increases the amount for GT Distributors as they are the vendor for this manufacture
in the metroplex.
Police Department Cost Breakdown
Year 1 Year 2 Year 3 Year 4 Year 5 Total
Ammo $305,135 $350,030 $401,237 $460,061 $527,639 $2,044,102
Body Armor 357,037 28,003 220,061 67,676 51,341 724,118
Total Spend $662,172 $378,033 $621,298 $527,737 $578,980 $2,768,220
Police Department Ammunition Plan
Year Ammo Gas Impact Year Total
1 $292,785 $8,600 $3,750 $305,135
2 $337,062 9,030 3,938 350,030
3 $387,621 9,482 4,134 401,237
4 $445,764 9,956 4,341 460,061
5 $512,628 10,453 4,558 527,640
Line Total $1,975,860 $47,521 $20,721
Total Spend $2,044,102
Police Department Body Armor Plan Year 1 Year 2 Year 3 Year 4 Year 5 Total Spend
PD Vests $259,037 $28,003 $112,016 $67,676 $51,341
SWAT Vests 98,000 0 108,045 0 0
Year Total $357,037 $28,003 $220,061 $67,676 $51,341 724,118
PD Vest Estimates Year 1 Year 2 Year 3 Year 4 Year 5
Replacements 93 7 43 24 17
New Hires 18 5 5 5 5
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with GT Distributors, Inc., for the purchase of public safety equipment and supplies for
the Denton Police and Fire Departments, in a not-to-exceed amount of $3,500,000.
PRINCIPAL PLACE OF BUSINESS
GT Distributors, Inc.
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This Buy Board contract expires on March 31, 2026.
FISCAL INFORMATION
These products and services will be funded through the respective departmental budgets on an as-needed
basis. The City will only pay for services rendered and is not obligated to pay the full contract amount
unless needed. Below is the projected spend for this contract.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Price
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Derek Bradford, 940-349-7827.
Legal point of contact: Marcella Lunn at 940-349-8339.
Department Year 1 Year 2 Year 3 Year 4 Year 5 Total
Police $662,172 $378,033 $621,298 $527,737 $578,980 $2,768, 220
Fire 60,000 60,000 60,000 60,000 60,000 300,000
Contingency 81,780 87,500 87,500 87,500 87,500 431,780
Total $3,500,000