Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 7, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Industrial Power, LLC, through The Interlocal
Purchasing System (TIPS) Cooperative Program Contract # 230802 and 230803, for the purchase and
repairs of truck and trailer parts for the Fleet Services Department; providing for the expenditure of funds
therefor; and providing an effective date (File 8539 – awarded to Industrial Power, LLC, for one (1) year,
with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $1,800,000.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract will cover drivetrain, body repairs, and parts on all City-owned, medium-duty, and
heavy-duty assets. Industrial Power specializes in custom work, which allows the Fleet Department to use
them for repairs to Fire Department apparatus and vacuum trucks. Additionally, Industrial Power is a
certified Allison transmission repair shop.
The Interlocal Purchasing System (TIPS) contract includes paint, bodywork, service, and equipment parts.
Having a contract for these services will reduce the downtime of affected vehicles. In addition to the contract
benefits, Industrial Power, LLC, provides pick-up and delivery services, reducing staff time involved with
transporting vehicles. The contract value is based on historical spending levels and includes estimates for
future service work.
Category Year 1 Year 2 Year 3 Year 4 Year 5 Total
Addition/Replacement $282,000 $282,000 $282,000 $282,000 $282,000 $1,410,000
Repair Services 60,000 60,000 60,000 60,000 60,000 300,000
Subtotal 342,000 342,000 342,000 342,000 342,000 1,710,000
Contingency 5% 18,000 18,000 18,000 18,000 18,000 90,000
Total $360,000 $360,000 $360,000 $360,000 $360,000 $1,800,000
Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
RECOMMENDATION
Award a contract with Industrial Power, LLC, for the purchase and repairs of truck and trailer parts for the
Fleet Services Department, in a one (1) year, with the option for four (4) additional one (1) year extensions,
in the total five (5) year not-to-exceed amount of $1,800,000.
PRINCIPAL PLACE OF BUSINESS
Industrial Power, LLC
McKinney, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. TIPS contracts 230802 and 230803 expire on
October 31, 2026.
FISCAL INFORMATION
These services will be funded through the Fleet operating budget and charged back to the utilizing
departments through Faster allocations. Requisitions will be entered on an as-needed basis. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.