Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 7, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Longhorn Incorporated, through the Buy Board
Cooperative Purchasing Network Contract # 705-23, for the purchase of irrigation supplies and components
for the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an
effective date (File 8508 – awarded to Longhorn Incorporated, in the five (5) year not-to-exceed amount of
$1,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Parks and Recreation Department currently maintains 87 irrigation systems located within public parks,
around public buildings, the downtown square, and major medians and right of ways. Within these systems,
there are over 1,100 individual irrigation zones that require frequent maintenance and repair, including the
replacement of damaged and malfunctioning equipment. The supply of irrigation parts is vital to
maintenance operations and necessary to ensure the conservation of water through properly operating
irrigation systems.
The Solid Waste Department regularly utilizes this contract for purchasing piping for the landfill and
components essential for maintaining irrigation systems spread throughout various locations within their
work site. Without proper irrigation, solid waste can become dry and exposed which can intensify the
release of foul odors.
FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 29-30 Total
Parks $100,000 $100,000 $100,000 $100,000 $100,000 $500,000
Solid Waste 50,000 50,000 50,000 50,000 50,000 250,000
Contingency 50,000 50,000 50,000 50,000 50,000 250,000
Total $1,000,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Longhorn Incorporated, for the purchase of irrigation supplies and components for
the Parks and Recreation Department, in a five-year, not-to-exceed amount of $1,000,000.
PRINCIPAL PLACE OF BUSINESS
Longhorn Incorporated
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. This Buy Board contract expires on May 31, 2026.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Craig Arrington, 940-349-8676.
Legal point of contact: Marcella Lunn at 940-349-8333.