Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 7, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Lhoist North America of Texas, LLC, for the
purchase of bulk hydrated lime, slurry lime, and quick lime for various City of Denton departments;
providing for the expenditure of funds therefor; and providing an effective date (IFB 8421 – awarded to
Lhoist North America of Texas, LLC, for one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $800,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This request is for the supply of bulk hydrated lime, slurry lime, and quick lime utilized by various City
departments in the maintenance and new construction of streets, utility lines, street cuts, and backfilling
operations. These materials are ordered on an as-needed basis.
Lime is used to stabilize the subgrade of the roadway. City crews mix a certain percentage of lime into the
soil during the reconstruction process based on the recommendations from the geotechnical study. The soil
is then compacted and tested for proper moisture content. The lime-stabilized soil creates a sturdy platform
to support the asphalt or concrete roadways on both our Capital Improvement Projects and our Operating
and Maintenance projects.
Project Description Estimated 5-Year Expenditure
Premiere Support Year 1 $160,000
Premiere Support Year 2 160,000
Premiere Support Year 3 160,000
Premiere Support Year 4 160,000
Premiere Support Year 5 160,000
Total $800,000
Invitation for Bids was sent to 144 prospective suppliers of this item, including five (5) Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download, and
advertised in the local newspaper.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
One (1) bid was received, and references were checked to ensure the vendor can provide the services
requested in the Scope of Work. The department is awarding the contract to Lhoist North America of Texas,
LLC.
NIGP Code Used for Solicitation: 750 - Road and Highway Building
Materials (Not Asphaltic)
Notifications sent for Solicitation sent in IonWave: 144
Number of Suppliers that viewed Solicitation in IonWave: 13
HUB-Historically Underutilized Business Invitations sent out: 15
SBE-Small Business Enterprise Invitations sent out: 55
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Lhoist North America of Texas, LLC, for the purchase of bulk hydrated lime, slurry
lime, and quick lime for various City of Denton departments, in a one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $800,000.
PRINCIPAL PLACE OF BUSINESS
Lhoist North America of Texas, LLC
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jeremy Wilks, 940-349-7146.
Legal point of contact: Marcella Lunn at 940-349-8333.