Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 21, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to approve a pre-qualified professional services list of architectural firms for
professional architectural services for various vertical capital infrastructure-related projects within the City
of Denton; and providing an effective date (RFQ 8376 – for a two (2) year, with the option for one (1)
additional one (1) year extension, in the total three (3) year term).
INFORMATION/BACKGROUND
To expedite capital project delivery and to reduce staff time and City resources, the Capital Projects
Department advertised a request for qualifications (RFQ) relating to specialized professional services in
several architectural related disciplines. On January 14, 2024, an RFQ was advertised for professional
services in ten (10) categories including Historic Preservation, Offices (Renovation, Additions, New), Fire
Stations, Fleet Maintenance Facilities, Parks & Recreation & Aquatics Facilities, Libraries, Airport
Facilities, Pre-Engineered Metal buildings, Police Department Facilities, and Site Master Planning.
Statements of Qualification (SOQs) were received from thirty-four (34) architectural consultants before the
submittal deadline of February 14, 2024.
The RFQ process involved the review of the 34 SOQs and the scoring of each firm for the categories
submitted. This process ensures that not only are all consultants reviewed fairly and based on criteria spelled
out to each consultant in the original RFQ, but it also ensures that the City can use this RFQ process for
consultant selection and contract negotiation regardless of the project funding source (i.e. Utilities Capital
Investment Plan, grant funding, bond funding, etc.).
The goal of the City of Denton’s pre-qualified architectural design list would be to provide a list of approved
architecture firms from which Capital Projects, Facilities, and other City departments can evaluate for
specific projects. A ranking of the pre-qualified vendors in the project category will be performed for every
project using the list. The City will then negotiate scope and price with the highest-ranked firm. If the City
and the firm cannot agree on the overall amount, the City moves on to the next firm to gain the best possible
contract for the City and the project.
Any firm pre-qualified under this RFQ is eligible to receive contracts for professional services following the
negotiation and award process, including City Council and Public Utilities Board consideration (where
applicable). It is intended that this method of qualifying engineering firms for current and future capital
project delivery will be repeated every three (3) years and is eligible for use by any City of Denton
departments and divisions when these services are required.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Qualifications (RFQ) for professional engineering services was sent to 860 prospective firms,
including 30 Denton firms, for these services. In addition, the RFQ was placed on the Procurement website
for prospective respondents to download and advertised in the local newspaper. Thirty-four (34) statements
of qualifications (SOQ) were received. The SOQs were evaluated based on published criteria, including
experience and qualifications of the firm, past performance and experience on projects, and proposed
personnel staff. The top, up to, 10 firms scoring 80 or higher in a given category were placed on the
pre-qualified list for that respective work category.
NIGP Code Used for Solicitation: 906, 907, 911, and 925
Notifications sent for Solicitation sent in IonWave: 860
Number of Suppliers that viewed Solicitation in IonWave: 94
HUB-Historically Underutilized Business Invitations sent out: 126
SBE-Small Business Enterprise Invitations sent out: 271
Responses from Solicitation: 34
RECOMMENDATION
Recommend approval of a pre-qualified professional services list of architectural firms for professional
architectural services for various vertical capital infrastructure-related projects within the City of Denton as
reviewed and qualified by City staff.
ESTIMATED SCHEDULE OF PROJECT
This is an initial two (2) year contract with options to extend the contract for one (1) additional one (1) year
period, with all terms and conditions remaining the same.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be
negotiated with each firm and purchasing orders will be issued as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.