Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 21, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Artistic Painting Company, Inc., for interior and
exterior painting services for the Facilities Management Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 8441 – awarded to Artistic Painting Company, Inc., for one
(1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $3,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Facilities Management Department will utilize the proposed contract to perform painting services
throughout 206 City-owned buildings. The painting services will be performed for both planned and as
needed maintenance and repairs to assist the City in maintaining existing and future buildings. The historical
spend for painting services has been $362,000 per year for the last two years. Furthermore, the contract
encompasses deferred maintenance items identified in the Facilities Condition Assessment (FCA)
completed in 2022. The contract value is based on historical spending levels and includes estimates for
future assets and services.
Year 1 Year 2 Year 3 Year 4 Year 5 Total
Maintenance and Repairs $371,000 $371,000 $371,000 $371,000 $373,250 $1,857,250
Project/FCA Work Plan 200,000 200,000 200,000 200,000 200,000 1,000,000
Sub Total $571,000 $571,000 $571,000 $571,000 $573,250 $2,857,250
Contingency 5% 28,550 28,550 28,550 28,550 28,550 142,750
Total $599,550 $599,550 $599,550 $599,550 $601,800 $3,000,000
Request for Proposals was sent to 389 prospective suppliers, including 52 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Six (6) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including schedule, compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, Artistic Painting Company, Inc. was ranked the highest and determined to be the best value for
the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation:
910 - (Service Only) - Building
Maintenance, Installation and Repair
Services
Notifications Sent for Solicitation Sent in IonWave: 389
Number Of Suppliers That Viewed Solicitation in IonWave: 22
HUB-Historically Underutilized Business Invitations Sent Out: 61
SBE-Small Business Enterprise Invitations Sent Out: 161
Responses From Solicitation: 6
RECOMMENDATION
Award a contract with Artistic Painting Company, Inc., for interior and exterior painting services for the
Facilities Management Department, in a one (1) year, with the option for four (4) additional one (1) year
extensions, in total five (5) year not-to-exceed amount of $3,000,000.
SUSTAINABILITY MEASURES
We will use the most cost-effective and efficient parts available when performing painting services.
PRINCIPAL PLACE OF BUSINESS
Artistic Painting Company, Inc.
Grand Prairie, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Outside Contracted Services account 880200.6545, Project Funding,
and other department's budgets. Requisitions will be entered into the Purchasing software system on an as-
needed basis. The budgeted amount for this item is $3,000,000. The City will only pay for services rendered
and is not obligated to pay the total contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.