Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 21, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Industrial Disposal Supply Company, LLC, through
the Buy Board Cooperative Purchasing Network Contract # 686-22, for the purchase of sewer equipment,
sweepers, brush handling trucks, and similar equipment for the Fleet Services Department; providing for
the expenditure of funds therefor; and providing an effective date (File 8555 – awarded to Industrial
Disposal Supply Company, LLC, for one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $3,790,723.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract will be utilized by the Fleet Services Department to procure equipment for various
City departments engaged in sewer line maintenance, street maintenance, and refuse disposal. Examples of
the equipment to be acquired include street sweepers, loaders, and sewer compaction equipment. The
Facilities & Fleet Services Department strategizes asset acquisitions and replacements through the annual
budget process as part of the Capital Improvement Budget. The contract value is based on historical
spending levels and includes estimates for future assets and services.
Estimated Contract Expenses
Category Year 1 Year 2 Year 3 Year 4 Year 5 Total
Asset Additions $400,000 $412,000 $424,360 $437,091 $450,204 $2,123,655
Asset Replacements 280,000 288,400 297,052 305,963 315,142 1,486,557
Subtotal $680,000 $700,400 $721,412 $743,054 $765,346 $3,610,212
Contingency - 5% 34,000 35,020 36,071 37,153 38,267 180,511
Total: $714,000 $735,420 $757,483 $780,207 $803,613 $3,790,723
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, the City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Industrial Disposal Supply Company, LLC, for the purchase of sewer equipment,
sweepers, brush handling trucks, and similar equipment for the Fleet Services Department, in a one (1) year,
with the option for four (4) additional one (1) year extensions, in a total five (5) year not-to-exceed amount
of $3,790,723.
PRINCIPAL PLACE OF BUSINESS
Industrial Disposal Supply Company, LLC
San Antonio, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The proposed contract will be funded through the City’s Capital Budget. The City will only pay for services
rendered and is not obligated to pay the total contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.