Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 4, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Aerowave Technologies, LLC, for the Aerowave
In-Cab Radio subscription for the Solid Waste and Recycling Department, which is the sole provider of this
software, in accordance with Texas Local Government Code 252.022, which provides that procurement of
commodities and services that are available from one source are exempt from competitive bidding, and if
over $50,000, shall be awarded by the governing body; providing for the expenditure of funds therefor; and
providing an effective date (File 8536 – awarded to Aerowave Technologies, LLC, for one (1) year, with
the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of
$122,850.00). The Public Utilities Board recommends approval (4 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
The Solid Waste and Recycling Department recently acquired 98 in-cab radios and 20 handheld radios in
February 2024. The primary objective behind this procurement is to bolster operator safety while enabling
seamless hands-free communication.
The radios will be securely installed within our equipment, providing a hands-free communication solution.
Leveraging LTE technology for connectivity ensures reliable and robust communication channels. The
radios require a monthly subscription to operate and assign radio operators, channels, and communication
between radios. The contract to purchase the equipment with Aerowave was procured through the Buy
Board Cooperative Purchasing Network Contract # 696-23 but the monthly subscription was not included.
The subscription host Motorola does not engage in direct sales to customers. Aerowave serves as the radio
supplier and is the sole provider of the subscription.
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Project Description Estimated 3-Year Expenditure
Premiere Support Year 1 $39,000
Premiere Support Year 2 39,000
Premiere Support Year 3 39,000
Contingency for additional support hours 5,850
Total $122,850
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 21, 2024, City Council awarded a contract to Aerowave Technologies, LLC, in the not-to-
exceed amount of $79,500 (Ordinance 24-277).
On May 20, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Aerowave Technologies, LLC, for the Aerowave In-Cab Radio subscription for the
Solid Waste and Recycling Department, in a one (1) year, with the option for two (2) additional one (1)
year extensions, in the total three (3) year not-to-exceed amount of $122,850.
PRINCIPAL PLACE OF BUSINESS
Aerowave Technologies, LLC
Lewisville, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Solid Waste account 665229585.1365.30100. Requisition #164686 has
been entered into the Purchasing software system in the amount of $39,000. The budgeted amount for this
item is $122,850.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brandi Neal, 940-349-8027.
Legal point of contact: Marcella Lunn at 940-349-8333.