Exhibit 1 - Agenda Information Sheet - Amend 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a Professional Services Agreement between the City of
Denton and 1898 & Co., a division of Burns & McDonnell Engineering Company, Inc., amending the
contract approved by City Council on August 1, 2023, in the not-to-exceed amount of $892,320.00, said
first amendment to add additional services as the Owner's Engineer for Denton Municipal Electric;
providing for the expenditure of funds therefor; and providing an effective date (RFQ 7804-010 - providing
for an additional first amendment expenditure amount not-to-exceed $197,780.00, with the total contract
amount not-to-exceed $1,090,100.00). The Public Utilities Board recommends approval (6-0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) is proposing to relocate the electric meter data currently located on an
on-premises database to the AWS “DME Utility Cloud”. The Itron Meter Data Management System
(MDMS) collects and stores detailed data from smart meters and other monitoring devices installed
throughout the power grid. Itron MDMS does not allow querying on the hosted system, nor do they
guarantee data integrity or performance if individuals are performing tasks other than the basic reporting
tools Itron provides. Replicating the electric meter data on AWS “DME Utility Cloud” will allow DME to
utilize the data in a more efficient and effective manner. This granular data provides a comprehensive view
of electricity consumption patterns at various levels of the grid, allowing for better load forecasting and
load profile creation. In addition, logging into the AWS Appstream environment is very cumbersome and
takes a long period of time to connect, adding Always-on app-stream will correct this issue.
This change order requests additional efforts to augment DME's existing AWS cloud infrastructure and
managed services. Specifically, to create an instance to store a replica of the Itron MDM data within the
DME Utility Cloud environment. Leveraging the data within engineering applications will provide DME
with the capability to conduct comprehensive load flow analysis and strategic planning. The Energy
Management Office (EMO) can access near real-time information on load profiles and system conditions
which assist them in improving load forecasting by capturing sudden changes or anomalies in load behavior.
The new configuration will decrease egress charges of data transfer from the AWS “DME Utility Cloud”.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Cost breakdown for AWS cloud services and additional amendment efforts:
Year One Year Two Year Three
AWS Cloud Services $297,440 $297,440 $297,440
Meter Data Amendment 98,890 98,890
New Contract Total $1,090,100
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On August 1, 2023, City Council approved a contract with 1898 & Co., a division of Burns & McDonnell
Engineering Company, Inc., in the not-to-exceed amount of $892,320 (Ordinance 23-1414).
On June 10, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract to 1898 & Co., a division of Burns & McDonnell Engineering Company, Inc., to add
additional services as the Owner's Engineer for Denton Municipal Electric, in a not-to-exceed amount of
$197,780, for a total amended contract amount of $1,090,100.
PRINCIPAL PLACE OF BUSINESS
1898 & Co., a division of Burns & McDonnell Engineering Company, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This contract expires on August 1, 2026.
FISCAL INFORMATION
These services will be funded from DME TechOps Operating fund 600750.7899.9210. Requisition
#164531 has been entered into the Purchasing software system in the amount of $98,890. The total amended
amount of this contract is $1,090,100.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jerry Looper, 940-349-7676.
Legal point of contact: Marcella Lunn at 940-349-8333.