Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with (CTS) Crown Texas, Inc. dba Crown Texas, Inc.,
for the purchase of prefabricated substation control buildings for Denton Municipal Electric; providing for
the expenditure of funds therefor; and providing an effective date (RFP 8418 – awarded to (CTS) Crown
Texas, Inc. dba Crown Texas, Inc., in the three (3) year not-to-exceed amount of $2,419,785.01). The Public
Utilities Board recommends approval ( 6-0 ).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) has substation projects approved in its five (5) year Capital Improvement
Plan (CIP) that will require the purchase of prefabricated control buildings. Control buildings are essential
components for substations because they provide physical security and a climate-controlled environment
for critical power system protection and control hardware.
A standardized layout for the buildings has been developed that gives the advantages of reducing
engineering, providing a predictable space requirement within substations, and allowing an agreement to
be structured to purchase similar buildings over time at a lower cost. A pricing method was incorporated
that will allow increases or decreases in the lengths of the buildings should adjustments be necessary.
Substation control buildings are used to house relay and control panels, Alternating Current (AC) and Direct
Current (DC) systems, meters, the Supervisory Control And Data Acquisition (SCADA) system, and
communications equipment that are necessary to control and protect substations and power lines. Placing
this sensitive equipment in a climate-controlled environment provides the highest probability of reliable
performance and provides the best arrangement for the large amount of integration that is necessary.
Buildings will be configured with the same basic equipment which will include AC and DC circuit breaker
panels, redundant heating and air conditioning, interior lighting and outlets, emergency interior and exterior
egress lighting, and 125V battery systems (batteries and battery chargers).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The buildings are prefabricated at the manufacturer’s facility and shipped as completed functional units to
the sites. The prices quoted in this RFP include all estimated shipping costs to Denton, Texas. The contract
price includes a 10% contingency for steel and other material cost fluctuations and possible design changes.
A portion of the costs are recoverable through the Transmission Cost of Services (TCOS) program.
Project Description Estimated 3-Year Expenditure
Control Building for Underwood Substation $1,099,902.28
Control Building for Future Substation 1,099,902.28
10% Contingency 219,980.45
Total $2,419,785.01
Request for Proposals was sent to 177 prospective suppliers, including eight (8) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including delivery, compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, (CTS) Crown Texas, Inc. dba Crown Texas, Inc. was ranked the highest and determined to be
the best value for the City.
NIGP Code Used for Solicitation:
155 - Buildings and Structures:
Fabricated and Prefabricated
Notifications sent for Solicitation sent in IonWave: 177
Number of Suppliers that viewed Solicitation in IonWave: 24
HUB-Historically Underutilized Business Invitations sent out: 16
SBE-Small Business Enterprise Invitations sent out: 66
Responses from Solicitation: 2
Responses Meeting Specifications: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 10, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with (CTS) Crown Texas, Inc. dba Crown Texas, Inc., for the purchase of prefabricated
substation control buildings for Denton Municipal Electric, in a three (3) year not-to-exceed amount of
$2,419,785.01.
PRINCIPAL PLACE OF BUSINESS
(CTS) Crown Texas, Inc. dba Crown Texas, Inc.,
Garland, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These items will be funded from Capital Improvement Projects, and part of the cost will ultimately be
recovered through the Public Utility Commission Transmission Cost of Service Program (TCOS).
Requisition #164998 has been entered into the Purchasing software system in the amount of $1,057,312.
The budgeted amount for this item is $2,419,785.01.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Zimmerer, 940-349-7169.
Legal point of contact: Marcella Lunn at 940-349-8333.